Executive Management Assistant

KĂžbenhavn S, Hovedstaden
11 Oct 2016
27 Oct 2016
Contract Type
Full Time
Do you want to be the "right hand" person for two Senior Vice Presidents in Vestas? Are you motivated by providing excellent, comprehensive administrative and operational support, and ready for the next level with more responsibility and advanced tasks? Vestas is looking for more than a traditional Executive Management Assistant - so if you consider yourself to be an Executive Management Assistant version 2.0, this is a great opportunity for you.

You will be supporting two executives: Senior Vice President of Supply Chain Planning and Senior Vice President of Global Construction. Your desk will be placed in the Supply Chain Planning department which is characterized by being very dynamic and energetic. It is an impulsive environment which ensures that two days are never the same.

Hopefully you are up for any challenges and have a can-do attitude, because the job will contain many different tasks. However your main responsibilities are:
  • Ensuring follow-up on tasks for Senior Vice Presidents, incl. timely delivery of Senior Vice President required information from respective teams and stakeholders
  • Producing documents, briefing papers, reports and presentations
  • Assisting and coordinating budget related matters in collaboration with Finance business partners
  • Various communication tasks - e.g. Town Hall presentations and Newsletters
  • Calendar and Travel Management: organizing and maintaining calendars, making appointments, identifying and resolving calendar conflicts
  • Meeting Management: planning and organizing meetings, anticipating meeting needs consistent with Senior Vice Presidents' calendars and finalizing arrangements for space, food and other accommodations
  • Expense Management: submitting and processing expense reports in a timely manner and in accordance with company policy

  • 4 years of administrative experience supporting executive level roles incl. heavy calendar management, travel arrangements, report and presentation development, expense management, answering phones, processing mail, scheduling meetings, etc.
  • Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe
  • Proven experience proactively anticipating needs of executives and setting priorities
  • Bachelor's or Associate's degree preferred
  • Experience working for a large global organization preferred
  • Fluent in written and oral English

The qualifications above are important but your personal competencies are the reason why you will be a success in this position! When people meet you, they do not doubt that you are:
  • A person with excellent interpersonal skills with the ability to build relationships with stakeholders
  • Professional and dedicated by nature and have a strong sense of quality
  • A person with strong organizational and time management skills that reflect your ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
  • Proactive and have a problem-solving focus with strong decision-making capability
  • Honest and reliable. Maintaining confidentiality is a fundamental requirement
  • A person who can achieve high performance goals and meet deadlines in a fast paced environment

What we offer
We offer a challenging job with excellent opportunities for professional and personal development at the world's leading wind turbine manufacturer. You will become part of a highly professional environment in a strongly expanding industry.

Additional information
Primary work location will be Copenhagen, DK. Aarhus is also possible as the primary work location with 1-2 days in Copenhagen each week.

For additional information regarding the position, please contact Eva Recio Perez-Cacho, HR Business Partner, at 45 5234 7890

By joining Vestas, you join the only global energy company dedicated 100% to wind energy. Together with our customers, we have installed more than 51.000 turbines in over 70 countries, and we remain committed to increase that number via our superior, cost-effective wind technologies, products and services.
Since Vestas was founded in 1979, Vestas has achieved a market-leading position with more than 60 GW of installed wind turbines or around 19% of total global capacity.
Every day, everyone at Vestas works to make Vestas the undisputed global wind leader and the world's energy mix more sustainable - join us, and be part of ensuring a sustainable future for our planet.