Vendor Coordinator ( only , contract until 31-12-2026)

 



KEY ROLE

Vendor coordinator manages relationships with a company's vendors, ensuring that all aspects of the vendor relationship run smoothly. Their duties range from initial vendor onboarding to monitoring payment process and issue resolution. 


 

BASIC SKILLS

• Strong communication, negotiation, and interpersonal skills.
  
• Excellent organizational and time management abilities.
  
• Problem-solving and analytical skills.
  
• Attention to detail.
  
• Knowledge of relevant software
  

TECHNICAL QUALIFICATIONS

Proficiency in MS Office, experience in data analysis, and procurement processes


 

EXPERIENCE

A minimum of 8-10 years of experience in vendor management, procurement, hospitality or a related field, understanding of supply chain management, logistics, and procurement processes, understanding of contract terms, negotiation, and compliance monitoring


 

RESPONSIBILITIES & OBJECTIVES

Vendor relationship management

• Serves as the main point of contact: Acts as the primary liaison between the organization and its vendors for daily communications, inquiries, and issue resolution.
  
• Addresses vendor issues: Handles all vendor-related inquiries, disputes, or concerns in a timely and professional manner. 
  

Procurement and contract administration

• Manages the onboarding process: Coordinates the setup of new vendors in internal systems, including collecting necessary documentation and completing forms.
  
• Coordinates purchase orders 
  
• Ensures contract compliance: Keeps track of vendor contracts, including renewal dates, terms, and conditions, to ensure all obligations are met. 
  

Financial and administrative tasks

• Processes invoices and payments: Reviews vendor invoices for accuracy, tracks payments, and resolves any billing discrepancies with the vendor
  
• Maintains records: Updates and maintains a centralized database of vendor information, contracts, and performance reports.
  
• Analyzes spending: Assists with budget monitoring and provides insights on vendor spending to support cost-reduction strategies. 
  

Interdepartmental collaboration

• Acts as a communication hub: Ensures that all relevant internal departments—such as finance, procurement, and operations—are kept informed.