Payroll Compliance Specialist ( Only)

Qualifications & Experience:


Education: Degree in Finance, Accounting and Economics


Work Experience: Minimum 3 years’ experience in a similar role within


Oil and Gas Industry;


Knowledge of : English (fluent), Azerbaijani (fluent), Russian


(preferred)





Other skills/Certificates


Required:

• Knowledge of personnel administration and procedures for local and seconded employees (e.g. payroll administration, timekeeping, attendance report, social security, insurance and administrative fulfilments);
  
•  Solid experience in handling end-to-end payroll, preferably in multi-entity or international settings;
  
• Strong understanding of local labour law, tax legislation, social security regulations and statutory reporting;
  
• Self-diagnosing skills to identify and prevent non-compliance risks;
  
• Time management skills and ability to prioritize workload;
  
• Strong Azerbaijani & English proficiency and high-level computer skills including MS Outlook, Excel, Access etc.;
  
• Clear and professional communication with HR, Finance, corporate division, auditors and government authorities;
  
• Attention to detail, confidentiality, and integrity;
  
• Ability to work under pressure and meet tight deadlines;
  
• Payroll certifications (CPP or equivalent) are an advantage
  

Responsibilities:

• Ensure accurate and timely payroll processing, support compliance with local labour laws and regulations, and collaborate with HR and Finance teams to uphold the integrity of personnel data and reporting;
  
• Analysis of employees’ attendance and timekeeping, by means of checks performed on time sheets, Company’s access control systems and other HR related software and tools;
  
• Collection, preparation, distribution and archiving of HR-related confidential documents (including but not limited to employment contracts and amendments, time sheets, expenses, other allowances, cash advances, sick leave certificates and other supporting documents);
  
• Inserting man-hours, cash advances/expenses, social security contributions, other deductions and other necessary adjustment in payroll, analysis and calculation of PIT, before processing, finalizing and posting;
  
• Ensure correctness of man-hours uploaded in payroll system by reconciling/crosschecking the submitted timesheets with Personnel Movement and Travel
  
• Management System, Public Holidays entitlement, etc;
  
•  Preparing a shadow payroll through spreadsheets for proper calculation and reconciliation and for back up history and future audit requirements;
  
• Reports to and coordinates with Payroll Coordinator (or HR Manager) for evaluation all necessary adjustments, amendments, currency exchange/changes, corrections and calculations before inserting in the system;
  
• Supporting Payroll Coordinator (or HR Manager) in preparing other necessary reports and data analysis and extraction of data related to payroll and required by
  
• Project Management or Company Corporate departments outside of Azerbaijan;
  
• Collecting, checking and inserting employee’s bank details to Payroll system;
  
• Posting and back up all payroll registers, Insurance reports and other related data;
  
•  Ensure proper timely updates at governmental and internal systems;
  
• Labour Cost Estimation on monthly/quarterly basis.
  
• Fully adhere, at all times and irrespective of the work place, to Company Health,
  
• Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
  
• Perform other related duties as assigned by Superior.