Executive Assistant ( Only)

Qualifications & Experience:


Education: Higher education;


Work Experience:Minimum 3 years of experience in a similar role within oil & gas industry;


Knowledge of : Azerbaijani (fluent), English (fluent).





Other Skills/Certificates Required:

• Proficiency in standard software for PC such as MS Office;
  
• Strong interpersonal and communication skills
  

Responsibilities:

• Provide secretarial and organizational support to the Project / Client Management as required
  
• Guarantee general secretarial duties and an efficient service to the Project / Client Team
  
• Know and use spoken and written appropriate foreign fluently
  
• Update appointments calendar, telephone and address references
  
• Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
  
• Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
  
• Support the preparation of reports and presentations using appropriate software
  
• Occasionally attend to meetings, taking notes and write reports
  
• Arrange attendance to conferences, exhibitions and meetings, including venues and catering requirements
  
• Arrange international travel, handling also complex itineraries
  
• Check Passport and Visa requirements and arrange necessary paperwork
  
• Prepare the order for all the materials necessary to office activities (stationery, etc.)
  
• Process project, travel, business expenses, if required
  
• Be discreet in managing information and tactful / polite in interpersonal relationships
  
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements
  
• Perform other related duties as assigned by Superior