Tradeshow Coordinator/Manager - Hybrid

Job DescriptionJob Description

Primary Purpose: Responsible for coordinating and organizing all company-attended trade shows. This role oversees the tradeshow management process and team, ensuring successful planning, execution, and follow-up. In addition, the position provides administrative support to the VP of Sales, CR Sales team, and others as needed.

Major Tasks and Responsibilities:
1) Coordinate company attended trade shows, including trade show & booth set up, sponsorships, speaking spots, registrations, picklists.
2) Make travel and lodging arrangements for staff attending trade shows or off-site meetings or events.
3) Coordinate off-site meetings including venue, food and drink, travel, lodging.
4) Assist other members of tradeshow team as needed.
5) Maintain company, state association, and other memberships.
6) Monitor and handle emails sent to the tradeshow group.
7) Work with Marketing to ensure all ad deadlines met for trade show brochures, sponsorships, booths
8) Update show picklists in time to be approved and gather and ship items in a timely manner. Keep up with what’s current inventory for flyers, booth and promo items.
9) Help coordinate customer training events and employee training events.
10) Work with Association Executive Directors and show contacts in a positive and professional manner to coordinate shows.
11) Assist with special projects including event planning and coordination, internal parties, trainings, meetings and other events as needed.
12) Communicate effectively and timely with management, coworkers, and external customers.
13) Keep excellent and timely records of shows and events, including keeping the wiki updated for others and also maintaining complete files and records for each show/event.
14) Maintain and keep updated, the Tradeshow Navigation process document and other process documents such as Inventory Management (cycle counts), Business Meeting (off-site and on-site) process document, Picklist Review and Update process doc, etc.
15) Maintain a record of SkyMiles, membership numbers and accounts for travelling employees, research new locations/destinations, keep track of cancellations, airline policies, and other information.
16) Maintain the calendar for CEO and VP of Sales as requested.
17) Attend and coordinate team meetings as needed.
18) Take initiative to learn and expand role.
19) Document reimbursements, as requested.
20) Perform miscellaneous errands and activities as required.
21) Oversee Tradeshow management. Attend weekly meetings with Tradeshow employee(s) to keep informed of Tradeshow status.
22) Manage employees as needed, make sure employees are keeping up with responsibilities and tradeshow arrangements are being completed timely, completely and professionally.
23) Perform other tasks and have such other responsibilities as assigned by Car-Part from time to time. This may include assisting with various departments such as support, admin, HR, as time allows and also may include assisting with World Tours and Roundtables.

Qualifications:

Education/Certifications Required:
College degree but not required

Essential Knowledge and Skills requirements:
• Ability to work as a team member
• Ability to lead a team
• Strong attention to detail
• Self-directed
• Results driven attitude
• Adapt quickly to meet changing deadlines & priorities
• Ability to clarify ambiguity
• Ability and willingness to continuously follow up and follow through
• Prior experience in both event planning and managing people and processes
• Ability to multitask and interact effectively with people at all levels
• Ability to work in a fast-paced environment
• Ability to work with minimal/remote supervision
• Excellent organizational skills
• Experience using Word, Excel, and Outlook
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• Travel arrangement experience
• Process oriented with strong attention to detail
• Ability to manage time and prioritize work

Non-Essential but Valued Skills and Experience:
• Knowledge of the Salvage Industry
• Knowledge of company products
• Knowledge of standard office equipment
• Advanced experience using Internet, Word, Excel, Outlook

Job Related Physical Requirements:
• Speaking: High – Moderate – Low
• Sitting: High – Moderate – Low
• Walking: High – Moderate – Low
• Lifting: High – Moderate – Low
• Standing: High – Moderate – Low
• Hearing: High – Moderate – Low
• Climbing: High – Moderate – Low
• Hand Dexterity: High – Moderate – Low
• Visual Acuity: High – Moderate – Low

Job Related Mental Requirements:
• Remembering: High – Moderate – Low
• Reading: High – Moderate – Low
• Analyzing: High – Moderate – Low
• Problem Solving: High – Moderate – Low

Company DescriptionVoted #1 "Cincinnati Top Workplaces" in 2024 & 2025 & "Best Places To Work In Kentucky" winner in 2021, 2022, 2023, 2024 & 2025.

Car-Part.com is a Blue Ribbon Small Business Award Winning IT Company located in Ft. Wright, KY. We are a leading provider of software and web solutions for auto recyclers in areas such as inventory searching, web design and hosting, promotion, inventory management, and email services. Our products provide auto recyclers with a comprehensive product suite, which assists them in making their inventory available to all potential buyers including body shops, insurance adjusters, core buyers, and retail customers. Car-Part.com provides outstanding customer support while helping recyclers make it easy for their customers to find the best part based on condition, location, availability, brand, and price.

Car-Part.com employees enjoy a great culture, competitive salaries, performance-based bonuses, 401K matching, workplace flexibility, free parking and a casual dress code in a unique software development atmosphere. For full time employees, health care benefits are also available. If you are interested in being part of a high-energy, innovative company, we invite you to submit your resume and explore the opportunities that we have to offer. Be sure to include your salary requirements when applying for this position.Company DescriptionVoted #1 "Cincinnati Top Workplaces" in 2024 & 2025 & "Best Places To Work In Kentucky" winner in 2021, 2022, 2023, 2024 & 2025. \r\n\r\nCar-Part.com is a Blue Ribbon Small Business Award Winning IT Company located in Ft. Wright, KY. We are a leading provider of software and web solutions for auto recyclers in areas such as inventory searching, web design and hosting, promotion, inventory management, and email services. Our products provide auto recyclers with a comprehensive product suite, which assists them in making their inventory available to all potential buyers including body shops, insurance adjusters, core buyers, and retail customers. Car-Part.com provides outstanding customer support while helping recyclers make it easy for their customers to find the best part based on condition, location, availability, brand, and price.\r\n\r\nCar-Part.com employees enjoy a great culture, competitive salaries, performance-based bonuses, 401K matching, workplace flexibility, free parking and a casual dress code in a unique software development atmosphere. For full time employees, health care benefits are also available. If you are interested in being part of a high-energy, innovative company, we invite you to submit your resume and explore the opportunities that we have to offer. Be sure to include your salary requirements when applying for this position.