Temporary Bookkeeper / Administrative Assistant (Construction)

Job DescriptionJob Description

About the Role:

We are a dynamic construction firm based in Midtown Manhattan seeking a highly skilled and experienced Temporary Bookkeeper & Administrative Assistant to join our team. This is a critical role that ensures the smooth financial and administrative operations of our projects. The ideal candidate will be a proactive problem-solver with a deep understanding of construction accounting and a keen eye for detail.

Key Responsibilities:

Bookkeeping & Accounting (Primary Focus):

• Manage full-cycle accounts payable (AP) and accounts receivable (AR).

• Process payroll for field and office staff, with specific knowledge of NYC payroll regulations and taxes.

• Prepare and submit AIA Billing applications and progress billings.

• Handle general ledger (GL) entries, account reconciliations, and month-end closing procedures.

• Assist with the preparation of financial statements and reports (P&L, Balance Sheet, Cash Flow).

• Support project managers with job costing, budgeting, and financial tracking.

• Administer and reconcile insurance policies relevant to NYC construction.

Administrative Support:

• Provide general administrative support to the project management and executive teams.

• Maintain and organize digital and physical filing systems.

• Assist with communication and correspondence with vendors, clients, and subcontractors.

Required Qualifications & Experience:

• Non-negotiable: Minimum of 5+ years of bookkeeping experience within the construction industry.

• Must have hands-on, practical experience with:

  • Payroll Processing

  • Insurance Administration (for construction)

  • Accounts Payable (AP) & Accounts Receivable (AR)

  • AIA Billing and Progress Billings

  • General Ledger (GL) Entries and Reconciliations

  • Financial Reporting and Budgeting

• Proven experience working with NYC-based companies is desired but not essential.

• Proficiency with QuickBooks Desktop is essential; experience with other construction-specific software is a significant plus.

• Strong proficiency in Microsoft Office Suite (especially Excel).

• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

• High level of discretion and confidentiality when handling sensitive financial information.

Ideal Candidate Profile:

• You are a self-starter who can work independently with minimal supervision.

• You are exceptionally detail-oriented and take pride in delivering accurate work.

• You have excellent communication skills, both written and verbal.

• You are comfortable working in a hybrid model, both remotely and/or in our Midtown Manhattan office as needed.

What We Offer:

• Competitive hourly rate commensurate with experience.

• A flexible, part-time schedule (2-3 days per week).

• The opportunity to work in a hybrid model (remote and in-office).

• A collaborative and supportive team environment.

• The potential for the temporary role to evolve based on company needs.

To Apply:

Please submit your resume and a brief cover letter outlining your specific construction industry experience.

Please use the subject line: "Temporary Bookkeeper - [Your Name]".

We thank all applicants for their interest; however, only those selected for an interview will be contacted.