Startup Program Operations Manager in Alameda

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Job Description

Title: Startup Program Operations Coordinator

Location: San Francisco - onsite 2 days/week

Duration: 6+ month contract, 40 hrs/week

Target Start: 2/24

Compensation: $125/hr (W2)

About the Role

We're seeking a highly organized, execution-focused Startup Program Operations Coordinator to own day-to-day operations for a high-volume startup and VC engagement program. This is a hands-on individual contributor role responsible for planning, executing, and scaling a wide range of events — from founder days and executive dinners to global summits and conference activations. You'll partner closely with the Hiring Manager and cross-functional teams to ensure new initiatives are executed flawlessly while building repeatable processes to support rapid growth.

Responsibilities

Program & Event Execution

• Plan and execute a high volume of startup-focused events including:
• VC Founder Days (2/month, 100+ attendees)
• Executive founder dinners (20-person VIP events)
• Hackathons, happy hours, and builder-focused activations
• Global Builder Summits (SF, London, Tokyo, Bangalore, Stockholm, Singapore, Berlin)
• Conference activations (Developer Week, Google Next, RSA, AWS re:Invent, tech weeks)
• Customer Advisory Board (CAB) meetings (Spring & Fall)
• Own end-to-end logistics: venue sourcing, catering, AV, registration, coordination, and on-site management
• Build and maintain a detailed calendar of all programs and initiatives

Event Technology & Marketing Ops

• Set up and manage events in Swoogo (or similar platforms), including registration and check-in
• Create and manage Salesforce campaigns with accurate attribution and reporting
• Build HubSpot forms, workflows, landing pages, and email campaigns
• Manage lead capture and data flow between event platforms and CRM
• Support ABM activations for top strategic accounts

Partner, Vendor & Stakeholder Management

• Coordinate logistics with VC partners
• Source and negotiate venues and vendors (catering, AV, production, swag)
• Manage logistics and executive travel as needed
• Partner closely with Startup Partnerships, Field Marketing, Events, and Sales (AEs)

Post-Event & Reporting

• Execute post-event lead triage and sales handoff within 48 hours
• Create attendance reports, engagement insights, and pipeline impact summaries
• Track pipeline influence and ROI from startup programs

Process & Scale

• Develop event playbooks and repeatable workflows
• Identify automation opportunities to improve speed and efficiency
• Document best practices and support cross-functional enablement

Scope & Expectations

• Volume: 20–30 events per quarter
• Event Size: 20-person executive dinners to 500+ attendee conferences
• Audience: Startup founders, CTOs, engineers, and VC partners
• Communication: Slack-based, responsive during business hours

Must-Have Qualifications

• 5–10 years of experience executing B2B events (field marketing, executive dinners, conferences)
• Proven hands-on IC
• Experience managing high-volume event programs (50+ events/year)
• Strong venue sourcing, vendor negotiation, and on-site execution skills
• Experience with event platforms (Swoogo, Splash, or similar)
• Proficiency in Salesforce and HubSpot (campaigns, reporting, landing pages, email)
• Strong understanding of email marketing, segmentation, and lead management
• Familiarity with ABM programs and startup / VC ecosystems
• Background in B2B SaaS, AI, or tech (startup or VC experience required)
• Experience using AI tools
• Bachelor's degree
• Highly detail-oriented, self-directed, and comfortable working against tight deadlines

Nice to Have (not required)

• Experience with Cvent
• Familiarity with Clay, Iterable, Segment, or similar martech tools
• Experience supporting developer or technical founder events
• Experience coordinating global events across multiple time zones
• Familiarity with enterprise sales motions and ABM strategy

Benefits:

• This role is eligible to enroll in both Mondo's health insurance plan and retirement plan. Mondo defers to the applicable State or local law for paid sick leave eligibility

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.