Specialty Metal and Materials Purchaser

Job DescriptionJob Description

Summary

The Specialty Purchasing Agent manages the procurement and coordination of specialty materials throughout the lifecycle of millwork projects. From job kickoff to final delivery, this role works closely with internal teams and external vendors to ensure specialty items are ordered, tracked, and received in alignment with project timelines and specifications. The ideal candidate is detail-oriented, budget-conscious, and skilled in vendor communication and material logistics.

Roles & Responsibilities

• Review scope of work and materials during project handoff from Sales and Estimating.
• Determine whether the project includes furnishing only or furnishing and installation (F&I).
• Build and distribute drawing and specification packages to qualified vendors.
• Selecting vendors based on material suitability, lead time, cost, and past performance.
• Monitor and update the INNERGY to reflect current project needs.
• Obtain and order samples for the Submittal Coordinator based on project specifications.
• Collaborate with Drafting on means and methods and identify value engineering (VE) opportunities.
• Track and report on sample approvals, field verification status, and procurement lead times.
• Write and manage Purchase Orders (POs) for shop and specialty materials.
• Coordinate fabrication release timing and monitor vendor lead times to ensure timely delivery.

Qualifications & Skill

• Ability to read and interpret shop drawings and project specifications
• Proficiency in Bluebeam, Microsoft Excel, Word, and Outlook
• Strong written and verbal communication skills
• Skilled in internal coordination and external vendor relationship management
• Detail-oriented with the ability to track procurement timelines, costs, and approvals
• Comfortable working in a fast-paced, multi-project environment

Education & Experience

• High School Diploma or equivalent required
• 3–5 years of work experience in construction, architecture, or manufacturing
• :
  • Experience in millwork or specialty product purchasing
  • Familiarity with fabrication processes and material sourcing

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Standing/Walking: The employee is regularly required to stand and walk for extended periods of time.
• Sitting: The employee is regularly required to sit for prolonged periods.
• Lifting/Carrying: The employee may be required to lift and carry up to 50 pounds.
• Pushing/Pulling: The role may involve pushing or pulling objects weighing up to 100 pounds.
• Climbing/Balancing: The employee may need to climb ladders, scaffolding, or stairs, and balance when performing tasks.
• Bending/Stooping: The employee may be required to bend, kneel, crouch, or stoop during certain tasks.
• Reaching: The employee is required to frequently reach overhead and extend arms while working.
• Hand/Finger Dexterity: The position requires the use of hands and fingers for handling, installing, and operating equipment, tools, or materials.
• Vision: The employee must have the ability to see at close range, distance, and with adequate vision for work tasks.
• Hearing: The employee must have the ability to hear sufficiently to communicate effectively and respond to safety signals and warnings in a work environment.
• Work Environment: The employee may be exposed to moderate noise levels, hazardous materials, and varying weather conditions depending on the job site.
• Travel: Require travel up to 20% of the time for training opportunities, service job sites, or vendor visits.

The requirements listed are representative of the knowledge, skill, and/or ability required to perform this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Employer Disclaimer: The summary of the role provided is a general description of the typical functions of the job and may not be inclusive of all assigned duties, tasks, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the employer.