Space Planning

Job Description

We are seeking a Space Planning Co-Ordinator for a Facilities Management company. The role will includes the following:

1. Delivering space planning rearrangements.

2. Planning and implementing move projects, tasks, and move layout designs.

3. Managing day-to-day small moves, office reconfigurations, and new furniture requests.

4. Generating tasks and requests for maintenance or services that are related to moves.

Responsibilities:

• Build strong relationships with the Stakeholders and Project managers to gain a knowledge of coming works.
• Approval of e-permits, access permits, and contractor RAMS for small works
• Schedule works to provide best value for the client and customer
• Keep Moves tracker document up to date at all times
• Ensure that PO’s are raised and tracked before work takes place
• Provide regular updates on workload and pipeline works to the MAC & Space Planning manager.
• Monitor workloads and report when resource is over or under utilised
• Process management for MAC, including maintaining all processes within a live system.
• Liaising with Delivery Managers and vendors
• Ensure all completion documentation is in place and filed following completion of projects
• Attend weekly coordination and scheduling meetings and be comfortable presenting updates