設備管理アシスタントマネージャー/Assistant Engineering Manager @Shibuya, Global Leading IT Firm
Description Key Tasks & ResponsibilitiesSite Operations ManagementHelpdesk operation by using ticket systemRespond and assist with requests from usersConsolidate information & generate reports, communications & documents as required by management.Assist in the implementation of Industry Best Practice operationsConduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all timesDrive key initiatives for process improvements and drive efficiencies.Plan, support and participate to Facilities organised eventsTo be a POC of the site and manage/maintain good relationships with BM companies. All other tasks and duties as assigned24/7 emergency call support and site attendance is requiredEngineering ManagementTo follow the agreed service delivery as indicated in the Site Field Manual for Engineering Services.Proactively develop & manage key strategies to minimize & control energy consumption across the designated building/ portfolio.Proactively manage the planned & reactive fabric repairs & maintenance to maintain the property / workplace to agreed standards.Monitor & manage the operational & statutory compliance of all fire & life safety systems through the third-party service providers.General AccountabilityMonitor & manage the operational & statutory maintenance of all building electrical systems through the third-party service providers.Monitor & manage the planned preventative maintenance regime for all mechanical systems through the third-party service providers.Monitor & manage the contractor induction program for the allocated building / portfolio to ensure compliance with agreed process.Manage all regular / irregular service provider JSAs to ensure compliance with agreed processes.Manage building asset registers to maintain an accurate database.Support project resources by taking ownership of post PC defects monitoring & rectification in line with agreed scope.Management of Minor works projects in line with the agreed project filter.Provide all relevant mentoring support to the Facilities Manager for other sites.Vendor ManagementResponsible for periodic assessments on vendors and feedback and coaching on issues.Expected to work with vendors on quality of services and embrace continuous improvement of servicesManage service contracts, including inspections and quality management of service deliveryPrepare tender documentation, evaluation of tenders; prepare contractsManagement of contract resources to achieve Service Level Agreements to Key Performance Indicators at optimum cost for Client.Health & Safety ManagementImplement and manage safety procedures to ensure the provision of a safe working environmentEnsure compliance with statutory regulations on fire, health and safety standardsFinancial ManagementCompilation of appropriate financial commitment data to support the annual property budget process.Completion of monthly accrual & forecast information to support the month-end financial processesAdministrationAssistance with the preparation and presentation of monthly client dashboard reportsExcellent record keeping ensures that all capital works have received the landlords written approval inclusive of all handover and DLP processes are completed.Location: On-site –Tokyo, JapanIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.