Senior Project Manager

Job Description

4 Month Contract

Location: Munich (Hybrid Role)

Senior Project Manager

We are seeking a proactive, highly organized, and customer-oriented professional to join our Biotech Client, as a Senior Project Manager. This versatile role blends inside sales support, congress coordination, CRM management, and project oversight, alongside providing executive assistance and office management for the General Manager of Germany.

Key Responsibilities

• Inside Sales & CRM Management
• Support the field sales team with back-office activities including purchase order and supplier management. Maintain and optimize CRM systems (e.g., Veeva, Salesforce) to ensure accurate documentation of customer interactions and market insights. Collaborate with Sales, Marketing, and Analytics teams to support data-driven reporting and performance tracking. Assist in preparing sales materials, product updates, and facilitating virtual or in-person customer engagements.
• Congress & Event Coordination
• Oversee all aspects of congress and event planning — from pre-event logistics, booth management, and meeting scheduling to post-event follow-up. Act as the main liaison for vendors, agencies, and internal stakeholders regarding event materials, logistics, and compliance. Track outcomes and ensure leads and contacts are properly integrated into the CRM.
• Commercial & Project Coordination
• Lead ad hoc commercial projects across Germany and Europe, such as promotional campaigns, events, and market research initiatives. Coordinate cross-functional efforts involving Medical Affairs, Regulatory, and Legal teams to ensure timely and compliant execution of projects. Support organization and follow-up of field team meetings, training sessions, and cycle meetings.
• Executive & Office Management
• Provide comprehensive executive support to the General Manager of Germany, including calendar management, travel arrangements, expense reporting, and preparation of presentations and briefing documents. Serve as the primary point of contact for visitors and vendors at the German office. Ensure smooth day-to-day office operations by coordinating with facilities, IT, and managing supplies and compliance matters.

Qualifications

• Degree in Business Administration, Sales, Life Sciences, or related field, or equivalent professional experience.
• Minimum of 5 years’ experience in inside sales, sales support, executive assistance, or commercial operations, ideally within pharmaceutical, biotech, or healthcare industries.
• Proven expertise in CRM tools (e.g., Veeva, Salesforce) and project coordination across multiple departments.
• Exceptional organizational skills, attention to detail, and effective time management.
• Fluent in English and German (written and spoken).
• Proficient with MS Office and digital collaboration platforms (e.g., Teams, SharePoint, Outlook).
• Comfortable working in a hybrid environment with flexibility to travel within Europe as required.