Reconstruction Project Coordinator in Belmont

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Job DescriptionJob DescriptionBenefits:

• Bonus based on performance
• Opportunity for advancement
• Training & development

What does a Reconstruction Project Coordinator with Paul Davis do?

Role overview
The Reconstruction Project Coordinator is the operational anchor for all reconstruction jobs. You ensure each project is set up correctly, moves through the pipeline without delay, remains compliant with carrier and program requirements, and closes with complete documentation and accurate billing. You connect estimators, project managers, subcontractors, TPAs, and homeowners so reconstruction work proceeds smoothly from start to finish.

Why The Team Needs You? Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.

Core Responsibilities

1. Job setup and intake management
Establish complete and accurate job files at intake.
Capture essential claim, carrier, adjuster, deductible, and loss details.
Provide clear internal notes summarizing job context and early requirements.

2. Preconstruction coordination
Prepare work orders, purchase orders, and supporting documents based on the approved estimate.
Coordinate with estimators and project managers to align scope, budget, and start timelines.

3. Scheduling and subcontractor management
Build and maintain the reconstruction schedule.
Coordinate subcontractors and internal crews, ensuring trades have clear work orders and expectations.

4. Documentation, billing, and compliance
Maintain organized job files with all required documents, approvals, and updates.

5. Communication and reporting
Serve as a primary administrative point of contact for customers, adjusters, and vendors related to scheduling and documentation.
Provide regular updates to project managers and leadership regarding job status, outstanding needs, and pending actions.

Experience
Prior experience in construction, restoration, insurance administration, or project coordination .
Associates degree in business, construction management, or related field is beneficial but not required.

Skills
Excellent organizational skills and attention to detail.
Ability to manage multiple jobs and deadlines simultaneously.
Strong communication skills across customers, vendors, and internal teams.
Comfortable with project management software, job-costing tools, carrier portals, and spreadsheets.

Work environment
Primarily office based.
Occasional field visits may be required for documentation or coordination needs.

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