Purchasing Specialist in Grapevine
Job Description
About the company
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The company is a fast-growing electrical distributor serving contractors and industrial customers across Texas and beyond. Our purchasing team keeps thousands of SKUs and hundreds of vendors moving every day – and we are building a bench of high performers who can keep up.
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About the Role
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This is not a data-entry seat. Our Purchasing Assistants own their assigned vendors end-to-end: cutting POs off demand and replenishment reports, chasing promise dates, expediting late shipments, and keeping the ERP clean enough that Sales trusts every date on the screen. You will process a high volume of POs daily, juggle air-freight tracking, and be the first line of defense against stockouts. If you like a fast desk, tight follow-through, and vendors who know your name, you will fit here.
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What You Will Do
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· Process a high volume of purchase orders daily for assigned vendors, driven by demand and replenishment reports.
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· Perform daily receiving in the ERP system for our warehouses.
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· Update promise dates and capture tracking numbers in the ERP so Sales and Operations always have the latest view.
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· Expedite late deliveries – work vendors directly, update the ERP, and keep the sales rep in the loop.
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· Manage daily air-freight shipments: verify tracking, confirm delivery, resolve exceptions.
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· Maintain vendor master data in the ERP (contacts, emails, phones, minimum order amounts, free-freight thresholds).
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· Support special purchases and partner with the Purchasing Manager on receiving and inventory initiatives.
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Required Qualifications
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· 2+ years of purchasing or buyer experience in a distribution or wholesale distribution environment (non-negotiable).
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· Hands-on experience buying off a demand or replenishment report – i.e., replenishment-driven distribution purchasing, not production or BOM-driven manufacturer purchasing.
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· Daily hands-on ERP experience for PO entry, receiving, and vendor maintenance – comfortable in the system, not learning it on the job.
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· Proven ability to process high daily PO volume without dropping details.
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· Intermediate to Advanced Excel: pivots, VLOOKUP/XLOOKUP, filtering, basic formulas.
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· Proficient in Outlook and Word.
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· Strong written and verbal communication – you can push a vendor for a date and keep a sales rep informed in the same hour.
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· Sharp attention to detail and clean follow-through on open items.
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Qualifications
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· Familiarity with electrical, construction, or industrial parts.
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· Experience negotiating price, freight, or terms with vendors.
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· Air-freight and expediting experience.
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· Experience in a comparable ERP (e.g., Epicor, Eclipse, Infor, NetSuite, SAP, or similar distribution ERP).
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What Success Looks Like in the First 90 Days
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· Owning your assigned vendor book with no coaching on day-to-day PO flow.
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· Promise dates and tracking numbers in the ERP are current – Sales stops asking "where is it?"
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· Late deliveries are being expedited proactively, not reactively.
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· You are trusted to run your desk while the VP focuses on strategic buys and vendor negotiations.