Purchasing Manager - Hotels in City of London

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Job Description

We are seeking a detail-oriented Procurement Manager to oversee all purchasing activities for the operational hotels in our group. The role is responsible for sourcing, negotiating, and managing supplier relationships to ensure the efficient and cost-effective acquisition of goods and services in line with financial targets, while maintaining the quality and consistency across all properties.

Key Responsibilities

• Develop and implement procurement processes that align with the hotel group’s operational and financial goals.
• Implement and monitor standard operating procedures (SOPs) for purchasing and inventory control across all properties.
• Source, evaluate, and negotiate contracts with suppliers for food & beverage, housekeeping, maintenance, guest amenities, uniforms, equipment, and other hotel supplies.
• Maintain an approved vendor list and conduct regular supplier performance and cost evaluations.
• Ensure timely and cost-effective purchasing across all hotel properties.
• Monitor procurement budgets, track spend, and identify cost-saving opportunities without compromising quality.
• Analyse market trends to forecast demand, pricing fluctuations, and supply risks.
• Ensure all purchases comply with local laws, ethical sourcing policies, sustainability standards, and the hotel group’s brand guidelines.

Collaboration & Stakeholder Management

• Work closely with the finance team to ensure compliance with budgetary control
• Partner with General Managers, Executive Chefs, Housekeeping Managers, and other department heads to understand procurement needs.
• Negotiate group-wide contracts to leverage economies of scale.
• Provide training and guidance to property-level purchasing staff.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, Hospitality Management, or related field.
• Minimum [5+] years of procurement experience, preferably in hospitality, F&B, or multi-property environments.
• Strong negotiation, vendor management, and contract management skills.
• Knowledge of hospitality supply chains, including F&B, housekeeping, and Capex projects.
• Proficiency in procurement systems (e.g., NetSuite, or similar) and MS Office Suite.
• Strong analytical and financial acumen.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities across different properties.

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