Purchasing Manager in Aztec

Job Description

Position Summary

The Purchasing & Accounts Payable Manager is responsible for managing purchase orders, vendor communications, inventory tracking, and accounts payable activities. This role ensures accurate purchasing, timely delivery of materials, proper invoice processing, and effective inventory management to support production schedules and business operations.

Key Responsibilities

Purchasing & Purchase Order Management

• Create, issue, and track purchase orders for inventory and operational supplies.
• Verify purchasing requirements, quantities, pricing, lead times, and approvals before placing orders.
• Communicate with vendors to confirm receipt of purchase orders, delivery schedules, and order status.
• Monitor supplier performance and proactively address delays that may impact production or project schedules.

Accounts Payable

• Process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders and receiving documentation.
• Verify invoice amounts, payment terms, taxes, freight charges, and due dates.
• Investigate and resolve discrepancies with vendors and internal departments.
• Maintain organized records of purchase orders, invoices, and payment documentation.

Inventory Coordination

• Monitor inventory levels and generate reports to support purchasing decisions.
• Track long-lead materials and ensure orders are placed to meet production requirements.
• Process receiving documentation and record inventory transactions accurately.
• Support cycle counts, inventory reconciliations, and discrepancy investigations.

Qualifications

• Associate degree or equivalent experience .
• 3+ years of experience in purchasing, procurement, accounts payable, inventory control, or a related field.
• Experience with ERP, inventory management, or accounting systems (Sage 50, MISys, or similar ).