Project Manager in Tampa

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Job DescriptionJob Description

Project Manager

Location: Tampa Florida
Employment Type: Full Time
Reports To: Operations Manager

About the Role

We are seeking a detail-oriented and proactive Project Manager to serve as the critical link between the office and field operations. The Project Manager is responsible for ensuring that all project-related information, documentation, and communication flow seamlessly between departments, enabling our field teams to execute work efficiently and safely.

The ideal candidate will have a strong understanding of construction or demolition processes, excellent organizational skills, and the ability to manage multiple projects while maintaining attention to detail and budget control.

Key Responsibilities

Pre-Construction & Project Setup

• Receive all necessary information from the estimator, including:
  • Review of all contracts (prime and subcontractor) and contract values
  • Gathering general contractor and subcontractor contact information
  • Understanding project breakdowns, work procedures, and estimator intentions
  • Familiarity with equipment needs, availability, and associated costs
  • Sourcing and negotiating subcontractor pricing when applicable

Permitting & Documentation

• Acquire all necessary permits, including:
  • Demolition permits
  • Hydrant permits
  • Asbestos surveys
  • Sunshine 811Locate Tickets
  • ROW/MOT (Right of Way / Maintenance of Traffic) and street or sidewalk permits

Communication & Coordination

• Schedule and lead meetings to communicate project details with the field superintendent
• Ensure all safety requirements are submitted to and reviewed by the Safety Director
• Confirm that the safety plan has been provided to the General Contractor
• Maintain open communication with the General Contractor throughout the project:
  • Request project start dates
  • Provide weekly follow-ups and updates
  • Send a final completion email to confirm client satisfaction

Change Management

• Identify, document, and manage all change orders or changes in project conditions
• Notify the General Contractor of all proposed changes
• Prepare formal change order documentation and obtain written approval prior to proceeding
• Issue written notices to proceed to field teams once changes are authorized

Job Cost & Budget Control

• Maintain and review project budgets weekly
• Compare costs incurred to production completed
• Work with the field superintendent to identify and address budget overruns early
• Review and approve all project-related invoices before submission to Accounts Payable

Field & Billing Coordination

• Maintain consistent communication with assigned superintendents regarding:
  • Daily production numbers
  • Schedule changes or updates
• Relay job progress and billing information to the billing department for accurate invoicing

Estimator Communication

• Keep the estimator informed of:
  • Approved change orders
  • Budget status or cost concerns
  • Overall job progress and outcomes

Qualifications

• 3–5 years of experience in project management (construction or demolition )
• Strong knowledge of construction contracts, budgeting, and permitting
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Excel, Outlook, Word) and project management software
• Strong organizational and multitasking abilities
• Ability to manage deadlines, budgets, and cross-functional communication effectively

Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with company match
• Opportunities for professional growth and advancement
• Vehicle Allowance

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