Project Manager (Exhibits & Trade Shows)

Job DescriptionJob Description

Impact XM creates unforgettable experiences for live and virtual events, blending creativity and strategy with flawless execution. We’re growing our Addison team and looking for a Project Manager (Exhibits & Trade Shows) who’s passionate about bringing ideas to life and managing every detail of the production process.

This role focuses on custom-built environments for trade shows, events, and permanent installations. You’ll play a key part in ensuring projects are delivered on time, on budget, and exceed client expectations.

What You’ll Do

• Own the production process—managing project timelines, budgets, deliverables, and execution with precision.
• Communicate clearly and consistently with internal teams and clients to keep everyone aligned.
• Coordinate across departments using our project systems to ensure details are tracked and nothing is missed.
• Tackle challenges head-on—troubleshoot problems, anticipate risks, and provide proactive solutions.
• Support our global estimating efforts by preparing detailed and accurate estimates.
• Collaborate with design teams on materials, finishes, and sourcing to ensure feasibility and quality.
• Create and maintain implementation plans, work-back schedules, and vendor communications.
• Oversee subcontractors and suppliers, coordinating services and generating purchase orders as needed.
• Guide and mentor junior team members, particularly Project Coordinators.
• Participate in post-project reviews and identify opportunities for improvement.

What You Bring

• A passion for production, process, and people—you thrive on building things and making them happen.
• 5–10 years of experience in the exhibit, events, or experiential marketing industry (or similar project-based field).
• A Bachelor's degree or equivalent combination of education and experience.
• Ability to read and interpret CAD drawings and a basic understanding of structural mechanics.
• Strong organizational skills and attention to detail, with the ability to manage multiple fast-paced projects.
• Solid understanding of production materials, trade show regulations, and industry best practices.
• Proficiency in Microsoft Office and familiarity with project management tools.
• Excellent communication and collaboration skills—you’re a team player who builds strong relationships with clients and colleagues.
• Willingness to work flexible hours and travel as needed.

About Impact XM

Impact XM is a global event and experiential marketing agency that empowers brands to power business. From events, exhibits and environments to digital engagements and consumer activations, we create experiences that connect brands and consumers in a meaningful way. This ensures we live up to our name by making a positive impact on people’s lives and our clients’ business.

OUR BRAND – What We Believe

Passion

is Paramount – We love what we do, take pride in doing it and celebrate what we accomplish.

ABC

Always Be CURIOUS – We explore the possibilities, discover innovative solutions, and learn from experience.

We>Me

Collaboration and transparent communication creates our best work.

Trust

is Earned – We are defined by our actions and held accountable to our co-workers, clients, and outcomes.

Respect

is Given – We understand, acknowledge, and appreciate the perspective and actions of others.

Impact XM Benefits - US

Impact XM offers a comprehensive benefit package including: Medical, Dental, Vision, Life, LTD,401(k), Flexible Time Off and Holiday pay as well as competitive salaries and the opportunity for growth within our exciting industry!

About Company:

We want to ensure your safety and protect you from potential scams. Recently, there have been fraudulent job postings circulating online that impersonate Impact XM. These scams aim to deceive unsuspecting applicants by offering nonexistent positions and requesting personal information or upfront fees.

Remember that our company does not endorse any job postings outside our official job channels. All of our open jobs can be found and applied to on our official careers site. If one of our team members is reaching out to you regarding a role it would come from an email alias ending in @impact-xm.com. If you encounter a suspicious offer, report it through the job platform on which you found it or report email as spam.