Project Manager - Event Planning

Job DescriptionJob Description

*Authorized to work in the US Required

*Remote Position with occasional travel to various Meeting Sites in the US

*Position is Subject to Contract Award

POSITION DESCRIPTION:

The Project Manager will lead the planning, coordination, and execution of in-person meetings for NOAA. This role ensures all logistical and onsite needs are met, acting as the primary liaison for venue, travel, technology, and event operations.

RESPONSIBILITIES:

• Plan and oversee logistics for two annual in-person meetings, lasting up to four days each.
• Coordinate with hotels and venues to secure meeting space, negotiate contracts, and manage room blocks.
• Ensure onsite readiness, including technology setup (A/V, internet, projection, microphones, power access).
• Supervise room configuration, catering (continental breakfast, beverages), and participant materials.
• Act as the point of contact for NOAA staff and attendees during meetings.
• Monitor budgets, invoices, and contract deliverables related to meeting planning and logistics.
• Support compliance with confidentiality, federal travel guidelines, and Section 508 accessibility standards

REQUIREMENTS:

• 3+ years of experience in event or conference management, preferably for government or nonprofit organizations.
• Strong organizational and problem-solving skills, with ability to manage complex logistics.
• Knowledge of federal travel guidelines and conference planning best practices.
• Excellent interpersonal and communication skills for vendor and stakeholder coordination.
• Ability to travel to meeting sites and work onsite for multi-day events.