Project Management Coordinator

Job DescriptionJob DescriptionJob ProfileJob Title: Project Administrative AssistantLocation: Newark, DE & Towson, MDHire Type: Temp to Hire Pay Range: $52k-$60kWork Model: OnsiteWork Shift: Monday-Friday 8:00am-5:00pmRecruiter Contact: Natalie Dunn I natalie@marykfrat.com I 443-345-3303 Nature & Scope:Positional OverviewAre you a highly organized and motivated administrative professional with a passion for supporting impactful work? Join our client’s team as a Project Administrative Assistant, where you'll play a vital role in supporting -level Quality Management staff in their mission to drive excellence. This is more than just an administrative role, it's an opportunity to demonstrate your leadership, organizational skills, and problem-solving abilities in a dynamic, fast-paced environment. You'll be at the heart of critical projects, collaborating with diverse teams while upholding the highest standards of professionalism and quality. If you thrive on managing multiple priorities and take pride in contributing to meaningful outcomes, we’d love to hear from you!Role & Responsibility:Tasks That Will Lead To Your Success

• Work independently and organize complex clerical tasks
• Be flexible and adaptable in a variety of situations
• Meet strict timelines and perform multiple tasks
• Maintain cost consciousness
• Communicate in a positive and effective manner with staff inside and outside their functional group
• Maintain various informational documents, including reviewing for accuracy
• Type emails, notes, and professional publications as required
• Perform various data entry as needed
• Develop and maintain procedural guidelines for areas of responsibility
• Maintain a high level of confidentiality and commitment to professionalism
• Communicate clearly and concisely in both written and oral form
• Manage meetings by sending invitations, confirming participants, documenting outcomes and action items, issuing meeting minutes, reviewing transcripts, and preparing recordings for publication
• Support event coordination (in-person group meetings, conferences, speaking engagements, trainings, etc.), including logistics and travel arrangements
• Collaborate with other departments (e.g. accounting, payroll, IT, operating group leadership) to complete tasks and/or follow up on deliverables owed
• Draft case studies and examples for internal publication
• Review invoices for validity and accuracy before payment
• Review communications from internal and external parties, categorizing, responding, or forwarding as appropriate
• Prepare Quality Management-related company-wide communications (e.g. email, Microsoft Teams posts)
• Maintain library of resources by reviewing accessibility, of documents, requests and suggestions from users, and updating documents as needed
• Capture and organize resources from emails, Microsoft Teams channels, and meetings
• Export and save information from databases and reports
• Send letters and packages
• Take and select photos for various publications
• Perform other duties assigned

Skills & ExperienceQualifications That Will Help You Thrive

• 5+ Years in the administrative and office environment
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with attention to detail
• Communicate clearly and concisely in both written and oral form
• Maintain a high level of confidentiality and commitment of professionalism
• Ability to work independently
• Remain calm under trying circumstances and work with frequent interruptions
• Knowledge and proficiency in the use of technology (i.e. mobile phones, computers, Microsoft Office Suite [including, but not limited to, Word, Excel, PowerPoint, Teams, and SharePoint], Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.)