Project Install Coordinator

Job DescriptionJob DescriptionDescription:

Job Summary

The Project Install Coordinator plays a vital role in supporting the Accounts team by managing project logistics, tracking equipment, facilitating communication, and ensuring the timely and accurate installation of restaurant projects. This role bridges the gap between sales, operations, contractors, and vendors to drive successful project execution from start to finish.

Key Responsibilities

• Support project managers in all administrative and logistical aspects of contract jobs

• Verify site readiness with the customer’s Construction Manager and general contractors

• Coordinate materials and schedules with team members and staging partners to ensure on-time delivery and installation

• Verify accuracy and completeness of items prior to shipment

• Prepare and brief installation teams ahead of scheduled installs

• Act as main point of contact for installers and contractors before, during, and after installation

• Ensure quality standards are met during installation; gather photos and missing documentation post-install

• Compile and submit after-action reports

• Prepare installer toolboxes and confirm all required equipment is available

• Maintain and update schedules and tasks using Monday.com

• Read and interpret floor plans and construction layouts

• Assist with resolving warranty issues for equipment

• Send weekly updates to the warehouse regarding upcoming deliveries and installs

• Handle quote checks, plan reviews, order entry, and product tracking

• Review and reconcile purchase orders and acknowledgments

• Assemble O&M manuals with warranty documentation

• Create and manage invoices, track payments, and assist with accounts receivable

• Schedule factory start-ups and customer training visits

• Respond to emergency service or warranty calls as needed

• Act as backup project manager when required

• Perform other duties as assigned

Qualifications

• Strong communication skills via phone and email

• Highly organized and detail-oriented

• Proficient in Microsoft Excel and project tracking tools (e.g., Monday.com)

• Background in customer service, sales support, project coordination, or hospitality

• Ability to multitask, prioritize, and shift focus as needed

• In-Office/Hybrid : Must reside near Tacoma, WA and be available for regular in-office work

Requirements:

Minimum Qualifications

• High school diploma or equivalent
• At least 4 years of job-related experience in administration, coordination, or customer service

Work Environment

• Primarily indoor office setting with standard lighting, temperature, and noise levels
• OSHA-compliant and ADA-accessible work environment
• Occasional visits to job sites may be required; PPE provided as necessary

Physical Requirements

• Ability to sit at a desk and work on a computer for extended periods
• Occasionally required to stand, walk, bend, kneel, or stoop
• Must be able to communicate clearly and read numerical and written information

Bargreen Ellingson is an Equal Opportunity Employer. All applicants will be considered for employment without attention to , , , , , , , veteran or status