Project / Estimating Coordinator in Warren

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Job DescriptionJob DescriptionOur client is looking for a Project / Estimating Coordinator in Warren, MI!
Must have some construction industry experience.The Project / Estimating Coordinator plays a critical administrative and support role in the estimating department. This position ensures bids are tracked, organized, and communicated efficiently — allowing our estimators to focus on preparing competitive proposals and winning work.Key Responsibilities Bid & Email Management

• Monitor and triage a shared estimating inbox; log incoming bid opportunities.
• Download relevant project files (plans, specs, RFPs) and attach to project folders.
• Sort and assign bid requests to the appropriate estimator’s email or folder.
• Track bid due dates and walk-through schedules.

Calendar & Workflow Coordination

• Add bid due dates, site walks, and relevant milestones to the shared calendar.
• Send bid reminders and notify team members of upcoming deadlines.

Documentation & Tracking

• Create and maintain organized digital bid folders (Box/Drive/Server).
• Enter bid values and key information into a shared tracking sheet/database.
• Manage and update bid logs (status: received, assigned, in-progress, submitted, won/lost, etc.).

Follow-Up & Communication

• Confirm receipt of proposals with clients/owners as needed.
• Track submittal status and follow up on missing documents.
• Serve as a point of contact for internal estimating questions.

General Support

• Assist with proposal formatting, printing, and delivery as requested.
• Create and update standard templates and checklists to improve workflow.
• Perform other administrative tasks to support the estimating team.

Qualifications

• 1–3 years’ experience in an administrative or coordinator role (construction/estimating experience a plus).
• Strong organizational and multitasking skills.
• Excellent communication (written and verbal).
• Comfortable using email, shared calendars, spreadsheets, cloud storage, and project tracking tools.
• Ability to work under deadlines and shifting priorities.

Bonus Qualifications

• Familiarity with construction bid management processes or estimating software.
• Experience with plan distribution platforms or version control tools.

Apply Today!!
#zr#IND1Company DescriptionUsing the best business practices obtained from many years of experience in Business, Law, and Recruiting and Staffing, the Founders at CrossFire Group (“CrossFire”) started in downtown Royal Oak, MI more than a decade ago. With backgrounds in Information Technology (IT) and the Legal Industry, CrossFire began placing by IT and Legal Professionals in contract and direct-hire positions throughout the Midwest.

Since our founding, CrossFire has grown into a full-service Human Capital Solutions Organization. We are proud of now providing full services beyond recruiting and staffing. Our portfolio of services includes HR supply chain management, human resources consulting, and many customized Human Resource related services.Company DescriptionUsing the best business practices obtained from many years of experience in Business, Law, and Recruiting and Staffing, the Founders at CrossFire Group (“CrossFire”) started in downtown Royal Oak, MI more than a decade ago. With backgrounds in Information Technology (IT) and the Legal Industry, CrossFire began placing by IT and Legal Professionals in contract and direct-hire positions throughout the Midwest.\r\n\r\nSince our founding, CrossFire has grown into a full-service Human Capital Solutions Organization. We are proud of now providing full services beyond recruiting and staffing. Our portfolio of services includes HR supply chain management, human resources consulting, and many customized Human Resource related services.

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