Project Coordinator in Waller

Job DescriptionJob Description

Established and growing energy services company is seeking a highly organized and proactive Project Coordinator to drive administrative and logistical success across operations. This role offers the opportunity to contribute to a dynamic business while enjoying a team-oriented culture.

In this pivotal role, you will manage the end-to-end workflow of sales orders, procurement, and production logistics. Serving as our central anchor of communication, you will connect customers, vendors, production floors, internal manufacturing, engineering, and accounting to ensure every order is built to quality standards, billed accurately, and delivered on time.

Key Responsibilities:

Procurement

• Inventory Control: Review material availability within ERP systems prior to purchasing; maintain raw material levels and coordinate replenishment.
• Vendor Management: Send RFQs and POs to approved outside vendors for materials, machining, and coating; manage vendor release schedules for yearly contracts.
• Internal Coordination: Partner with internal manufacturing teams to align, schedule, and coordinate incoming jobs.

Project Coordination

• Order Processing: Coordinate contract reviews, distribute customer acknowledgements, and process new jobs while verifying POs against approved quotes.
• Documentation: Create and maintain comprehensive job folders containing work orders, POs, quality documentation, and customer drawings.
• Logistics & Shipping: Prepare international shipping documentation, including commercial invoices, packing slips, SLIs, and certificates of .
• Financial Workflow: Enter field tickets into ERP systems, close workorders, and gather required documentation for accounting to invoice with.

Systems & Compliance

• ERP Integration: Support ongoing ERP system integration initiatives and continuous operational process improvements.
• Compliance Management: Manage compliance documentation within Veriforce and ISN platforms to strictly maintain PQ standards.

Qualifications & Skills:

• Experience: 3–5 years of proven experience in project coordination, procurement, or logistics management.
• Industry Experience: Background in manufacturing, oil & gas, industrial services, or supply chain operations strongly .
• Core Knowledge: Understanding of procurement, logistics, domestic/international shipping documentation, and vendor coordination.
• Technical Skills: Proficiency in Microsoft Office and hands-on experience working with ERP and CRM systems (e.g., E2 JobBOSS, HubSpot).
• Execution: Strong organizational and problem-solving abilities with a proven track record of managing multiple projects simultaneously in fast-paced environments.

Company DescriptionOur goal is to partner with you in identifying the right next step in your career. We do this by leveraging industry knowledge, proven experience, strong relationships, and a commitment to delivering thoughtful, results-driven guidance throughout the process.Company DescriptionOur goal is to partner with you in identifying the right next step in your career. We do this by leveraging industry knowledge, proven experience, strong relationships, and a commitment to delivering thoughtful, results-driven guidance throughout the process.