Project Coordinator in Stanford

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Job Description

Job Title: Program Coordinator

Client ID: Stanford-1472710

Location: Stanford, CA

Duration: 5+ months(Poss. ext.)

Pay Rate: $40/hrs on w2

Stanford exp mandatory

Core Duties:

Program & Event:

• ○ Coordinate logistics for weekly seminars, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.
• ○ Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.
• ○ Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• ○ Assist with other unit and/or coordinator’s workshops, seminars, and program-specific events during peak programming periods.
• PhD Student and Postdoc Engagement: ○ Monitor attendance and participation, manage mailing lists, track program status changes, and serve as a primary point of contact for scholar communications and follow-up. ○ Provide administrative and logistical support for postdoctoral appointments on an as-needed basis, including coordination with relevant departments and personnel.
• Finance & Purchasing: ○ Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events ○ Track program funding and participation by fiscal year and liaise with the finance team and/or other program coordinators to resolve funding, billing, and compliance matters.
• Operations: ○ Oversee office supplies, shared space, and day-to-day operational needs. ○ Manage calendars and travel for leadership, and support internal data management and tracking projects. Minimum Requirements: Education & Experience: High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions. Physical Requirements* Constantly perform desk-based computer tasks.

Frequently sitting.

• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pul objects that weigh up to 10 pounds
• Rarely twist/bend/stoop/squat, kneel/crawl. *- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a who requires accommodation to perform the essential functions of the job. Duration of project (start and end date): 3/1/26-8/1/26
• Full time or part time: full-time
• Number of hours per week: 40
• Shift timing/schedule: 8am-5pm
• Will the resource be working with minors? Noo.
• How many years of experience are required? High school diploma or equivalent and six years of administrative experience, or combination of education and relevant experience
• Will this role extend or possibly convert to a Stanford FTE? Could extend, no convert

Top 3 requirements to hire? Ability to be manage competing priorities and stay organized, interpersonal skills to be able to interact with a range of audiences (students, peers, external partners, and executive leadership), and experience or desire to work in a highly visible, often fast-paced, unit on campus.

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.