Project Coordinator/Project Manager in Plano

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Job DescriptionJob Description

Our growing structural engineering firm, based in Plano, is seeking a full-time professional with the energy and talent to enhance the firm’s effectiveness by providing project management and coordination to the team. A successful candidate will represent the firm to clients over the phone, email, and in person, as well as assisting in the creation of improved processes for project tracking purposes. This position requires a very detailed and organized approach to many on-going projects and assignments handled each day by our office. We can readily expand this position to include additional responsibilities and higher visibility tasks if the candidate presents a strong work history and skill set.

Direct Responsibilities

• Managing project timelines and resources by utilizing existing reports and data
• Communicating with current and prospective clients on complex forensic projects
• Collaborating and coordinating with the engineering team to deliver projects on time
• Interpreting legal documents in order to perform conflict checks
• Track, communicate and analyze budgets for multiple projects across various disciplines
• Forecast future project work and update estimates and client expectations accordingly
• Regular invoicing at project milestones and closure
• Performing analysis on budget anomalies and providing client friendly solutions
• Assists with collections efforts, maintaining strong client relationships
• Responding to high volume emails from Clients and Vendors
• Ensures the highest client satisfaction on projects
• Providing information by answering client questions and requests
• Create new reports utilizing existing data to better track project activities and trends
• Communicate with department heads to assess current and projected workload and distribution
• Providing administrative support to managers, engineers, and technical staff in a detailed and organized manner
• Maintaining multiple calendars by scheduling projects, investigations, reviews, meetings, teleconferences, conferences, and travel
• Communicating statuses, identifying and relaying issues to management on a regular basis
• Assisting with the creation of a new system that incorporates project management tools
• Assisting with SOP creation and general office projects and procedures
• Other duties as assigned

Requirements

• PMP Certification
• BA/BS College Degree Minimum
• Proficient in Microsoft Office and Teams
• Excellent verbal and written communication skills
• Detail oriented with superior organizational skills
• Good problem solver and critical thinker
• Strong capacity to learn and integrate feedback
• Adaptable and able to multitask
• Exceptional time management skills
• Established experience in client relations
• Professional attitude and strong work ethic
• Mastery of scheduling fluid calendars with multiple meetings and events to meet the demands of the firm and to fulfill our clients’ needs

Experience in an engineering or construction environment, while helpful, is not required, as several of our successful project coordinators/managers have no prior experience in these areas. Experience working with a legal firm or in a legal atmosphere is a strong positive for candidates to better serve our Forensic engineers. We are a high computer-use office, so being comfortable and skilled at general computer, phone, and tablet use really sets you up for success. Some months are busier than others, so successfully managing a fluctuating workload, while staying organized, is a must to help us meet our client’s deadlines.

Company DescriptionBenefits:
•\tHealth Insurance
o\tMedical insurance, the company pays an industry-leading 70% of the cost for you and your family
o\t100% company paid Vision and Dental coverage for you and your family
o\t100% company paid Accident, Critical Illness (including cancer), and Hospital Indemnity for you and your family
o\t100% company paid Short-term and Long-term for you
o\t100% company paid Basic Life and Supplemental Life Insurance for you
o\t$1,000 allowance to new parents of any status
o\t8 weeks company paid maternity leave
o\tUp to 4 weeks bonding leave

•\tTime Off (32 days total)
o\t20 days PTO prorated based on start date
o\t10 paid holidays
o\t2 paid volunteer days

•\t401K
o\tEligible after completion of period
o\tIncludes up to a 4% match
o\tNo vesting period
o\t90 day waiting period

•\tTenure
o\t5-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 25 days
o\t10-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 30 days, plus a one-time sabbatical consisting of 5 days of PTO and up to $10,000 reimbursed expenses
o\tContinuing education
o\tMentoring program

•\tCompensation
o\tAnnual bonus pro-rated based on start date
o\tStudent debt assistance up to $300 per month for 5 years for job-related degrees
o\tStraight time available to be paid for eligible salaried and exempt positions (non directors/managers) working more than 43 hours per week
o\tWellness reimbursement of $75 per month
o\tNight out reimbursement of $75 per month
o\tCell phone reimbursement of $15-$65 per month, depending on role
o\t$5,000 referral bonus for a successfully hired colleague
o\tTSA Pre-Check reimbursement
o\tCLEAR reimbursement
o\tSnacks (In-Office)
o\t4 Company sponsored events each yearCompany DescriptionBenefits:\r\n•\tHealth Insurance\r\no\tMedical insurance, the company pays an industry-leading 70% of the cost for you and your family\r\no\t100% company paid Vision and Dental coverage for you and your family\r\no\t100% company paid Accident, Critical Illness (including cancer), and Hospital Indemnity for you and your family\r\no\t100% company paid Short-term and Long-term for you\r\no\t100% company paid Basic Life and Supplemental Life Insurance for you\r\no\t$1,000 allowance to new parents of any status\r\no\t8 weeks company paid maternity leave\r\no\tUp to 4 weeks bonding leave\r\n\r\n\r\n•\tTime Off (32 days total)\r\no\t20 days PTO prorated based on start date\r\no\t10 paid holidays\r\no\t2 paid volunteer days\r\n\r\n•\t401K\r\no\tEligible after completion of period\r\no\tIncludes up to a 4% match \r\no\tNo vesting period \r\no\t90 day waiting period\r\n\r\n•\tTenure\r\no\t5-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 25 days\r\no\t10-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 30 days, plus a one-time sabbatical consisting of 5 days of PTO and up to $10,000 reimbursed expenses\r\no\tContinuing education \r\no\tMentoring program \r\n\r\n•\tCompensation\r\no\tAnnual bonus pro-rated based on start date\r\no\tStudent debt assistance up to $300 per month for 5 years for job-related degrees\r\no\tStraight time available to be paid for eligible salaried and exempt positions (non directors/managers) working more than 43 hours per week\r\no\tWellness reimbursement of $75 per month\r\no\tNight out reimbursement of $75 per month\r\no\tCell phone reimbursement of $15-$65 per month, depending on role\r\no\t$5,000 referral bonus for a successfully hired colleague\r\no\tTSA Pre-Check reimbursement\r\no\tCLEAR reimbursement\r\no\tSnacks (In-Office)\r\no\t4 Company sponsored events each year

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