Project Coordinator for High End Residential Builder

Job DescriptionJob Description

WE’RE LOOKING FOR A PROJECT COORDINATOR WHO LOVES GETTING STUFF DONE

POSITION: Project Coordinator
LOCATION: Austin, TX (Hybrid – office / remote / site visits)
TYPE: Full-Time | Monday–Friday, 8am–5pm | Some Flexibility Required

Are you detail-oriented, organized, and calm under pressure?

· Do you love helping people stay on track and keeping chaos in check?

· Do you take pride in making sure materials arrive on time, clients stay in the loop, and nothing gets forgotten?

· Are you looking for a role where your precision and people skills actually matter and get rewarded?

· Do you thrive in a fast-paced, ever-changing environment and have a track record of getting results through planning and execution?

If you're nodding “yes” right now, you might be exactly who we’re looking for.

THIS ROLE IS FOR YOU IF YOU ARE:

✅ Highly organized and process-driven
✅ Confident coordinating with clients, vendors, and trades
✅ Calm, professional, and solution-oriented
✅ Proactive—you solve problems before they become issues
✅ Detail-oriented and tech-comfortable (you like systems)
✅ Interested in a long-term role on a growing, mission-driven team

WHAT YOU’LL BE DOING

Pre-Construction + Estimating

· Attend qualification calls and help schedule initial client consultations

· Coordinate vendor quotes and prepare PO data in JobTread

· Assist with takeoffs, bid proposals, and document setup

Procurement

· Create, issue, and track purchase orders

· Confirm material deliveries and resolve supply issues

· Maintain great communication with suppliers and trade partners

Client + Subcontractor Coordination

· Track selections and change orders in JobTread

· Update CRM and reporting tools weekly

· Assist with tracking subcontractor confirmations and schedules

· Help prepare plans, documents, and material info for Site Superintendents

During Construction

· Assist the field team with materials tracking and scheduling coordination

· Ensure drawings and documents are current and accessible

· Support communication flow between office and field teams across each project

SUCCESS LOOKS LIKE:

Deliverable: Target

PO/Material Lead Time: 100% materials order >3 weeks out

Subcontractor Vendor Orders: All confirmed 2 weeks prior to mobilization

Client Selections Completion Rate: 100% by project start date

Response Time (client/vendor): Within 24 hours

Client Experience Contribution: Avg. 8/10+ rating from project surveys

Administrative Systems: 100% compliance with SOPs & tracking systems

Change Orders: Logged within 48 hours

TECH + TOOLS WE USE

· JobTread

· HubSpot

· Google Workspace (Gmail, Docs, Sheets, Drive)

· Dropbox

SKILLS AND REQUIREMENTS

· Experience coordinating all phases of a construction project from initiation to completion.

· Minimum of five years of experience coordinating projects in the construction industry.

· Experience with construction management software tools and current technology.

Company DescriptionJ. Angelo Design Build is a high-end custom home builder and remodeler in Austin. We specialize in complex, design-driven homes and renovations for clients who expect excellence. Our work is thoughtful. Our systems are sharp. And we believe construction should feel seamless—not stressful—for our clients and our team. We foster a work environment that inspires innovative thinking, strategic management, and consistent high performance.

Core Values
•\tFamily First
•\tIntegrity
•\tOwnership
•\tClient-Focused

Core Values Alignment
•\tClarity Before Action: Take the time to plan, coordinate, and confirm.
•\tDo what you say, when you say.
•\tAct like a partner in the company’s success.
•\tSupport a seamless and stress-free experience for our clients.Company DescriptionJ. Angelo Design Build is a high-end custom home builder and remodeler in Austin. We specialize in complex, design-driven homes and renovations for clients who expect excellence. Our work is thoughtful. Our systems are sharp. And we believe construction should feel seamless—not stressful—for our clients and our team. We foster a work environment that inspires innovative thinking, strategic management, and consistent high performance.\r\n\r\nCore Values\r\n•\tFamily First\r\n•\tIntegrity\r\n•\tOwnership\r\n•\tClient-Focused\r\n\r\nCore Values Alignment\r\n•\tClarity Before Action: Take the time to plan, coordinate, and confirm.\r\n•\tDo what you say, when you say.\r\n•\tAct like a partner in the company’s success.\r\n•\tSupport a seamless and stress-free experience for our clients.