Project Coordinator Engineering & Operations

Job DescriptionJob DescriptionSalary:

Project Coordinator Engineering & Operations

Join Filamatic as a Project Coordinator, where youll play a vital role in supporting cross-functional teamsfrom Engineering to Salesas they execute complex machine-building projects for our clients. Reporting to the COO and working closely with the Project Manager, youll help keep project deliverables on track, documentation precise, and communication flowing across departments.

What Youll Do

Project Support

• Collaborate with the Sales team during order entry to ensure contract documents are accurate and complete.
• Work with Engineering to define, align, and document project scopes and deliverables.
• Support the Project Manager with document control for order bookings, invoicing, change orders, and payment tracking.
• Help maintain clear and timely project communication across all internal and external stakeholders.
• Coordinate and lead project meetings in the absence of the Project Manager.
• Assist in tracking and reporting project status to leadership and internal teams.
• Support execution of internal FAT (Factory Acceptance Test) checklists and customer FAT protocols.

Process Documentation & COO Support

• Partner with the COO to capture and document current business processes through flowcharts and SOPs.
• Review and repurpose legacy documents where appropriate.
• Draft, proof, and finalize policies and procedures with input from leadership and project teams.
• Manage document control and archiving within the companys database systems.
• Provide general administrative support related to documentation and workflow improvement.

What Youll Bring

• A team-oriented mindset with the ability to work independently when needed
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Passion for discipline, accuracy, and documentation
• Proficiency in Microsoft Office Suite; familiarity with web-based applications
• Experience with MS Project and/or Visio (a plus)
• Exposure to life science documentation (e.g., FAT protocols, URS, IQ/OQ) is a bonus
• Willingness to work onsite at our Baltimore, MD location and travel occasionally as needed
• Associates or bachelors degree STEM, data/process driven field, or equivalent experience.

Compensation & Benefits

Salary: $50,000 $65,000 per year (commensurate with experience)

Benefits Include:

• 3 weeks of paid vacation, 10 paid holidays
• 401(k) with employer contribution
• Parental leave
• Medical (three plan options), dental, and vision insurance
• Eligibility begins the first of the month after 30 days of employment

About Us

Filamatic, a division of Instrument, LLC, is a leading manufacturer of industrial packaging machinery serving the Pharmaceutical, Biotech, Diagnostic, and Cannabis industries. For over 70 years, weve built a reputation on exceeding customer expectations by delivering products and services of exceptional value.

Our success is rooted in a commitment to continuous improvement, employee development, ethical decision-making, and customer-centric innovation. Learn more about our work at www.filamatic.com or watch us in action: https://youtu.be/ZKUhBt20GuU

Our Core Values

Ethics and Integrity

Trust and Respect

Team-Oriented Collaboration

Continuous Improvement

The Golden Rule

Excellence in Execution

Customer-Centric Focus

Commitment to Health, Safety, and the Environment

Employment Requirements

Employment is contingent on successfully completing a background check, drug screening, and physical (as applicable to the role).

Equal Opportunity Employer

Instrument dba Filamatic is an equal opportunity employer. We do not discriminate in employment with regard to actual or perceived , , creed, , , citizenship status, ancestry, , or (including , childbirth, related medical conditions and lactation), or expression (including transgender status), , marital status, military service or veteran status, , protected medical condition as defined by applicable state or local law, genetic information or any other characteristic protected by applicable federal, state or local laws and ordinances.