Project Coordinator in Concord

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Job DescriptionJob Description

Job Listing Title:

Project Coordinator - UFCW & Employers Trust, Benefits Administration, CONCORD CA

Job Listing:

Established in 1957, UFCW and Employers Trust, LLC, also known as the Trust Fund Office, is one of the top 500 largest retirement funds (managing over $3.9 billion in assets) in the USA. We administer health plans and pension benefits for over 240,000 participants at 149 employers throughout Northern California and Hawaii. We serve the grocery food market and retail pharmacy industry consisting of essential workers from employers like Safeway, Save Mart, and Raley’s. The Trust Fund Office administers several multiemployer plans; an employee benefit plan maintained under multiple collective bargaining agreements. Our “Taft Hartley” plans are governed by strong Boards of Directors consisting of Union and Employer industry leaders (as Trustees) with a fiduciary focus and care for our Membership and their families. Our mission is to provide exceptional benefit administration to those we serve: our Members, Dependents, Local Unions, Employers, and Service Providers.

WHAT WE ARE LOOKING FOR IN AN IDEAL CANDIDATE:

• Strong analytical skills
• Willingness to learn
• Having the ability to prioritize tasks
• Embraces teamwork
• Strong attention to detail and follow-through

WE OFFER

• $62,109.00 - $84,009.00 annually
• Full benefits package (medical: Kaiser or Blue Shield, dental, vision, life insurance, death benefit, employee member assistance program) with no premiums for employees and low premiums for dependents
• Defined Benefit Pension Plan
• 401(k) match and individual consulting with pension consultant
• Generous Paid Time Off (starting at 2.6 weeks up to 5.6 weeks) and Sick Time
• Generous holidays (11.5 paid days per year)
• On-site free gym in Concord
• Complimentary coffee service everyday
• Our Concord location includes free parking, and is conveniently located in the central east bay, beside the I-680 freeway and accessible to BART. The adjacent Veranda Shopping Center (www.shoptheveranda.com) is within walking distance and has a variety of restaurants, retail shopping, and events.

OUR CULTURE

• Our mission to provide exceptional benefit administration for essential workers is what drives us. What we do matters and touches the lives of over 240,000 participants who work for 149 entities.
• We have been in business since 1957 and are expanding. Come grow with us!
• Average employee tenure of 10 years
• Culture of recognition
• Variety of paths for career advancement
• Exciting events
• An amazing team of professionals to collaborate with and learn from!

JOB SUMMARY

Responsible for supporting the Project Management department by handling a variety of administrative tasks, maintaining and monitoring project plans, and ensuring deliverables are completed on schedule. This role involves clear and effective communication—both verbally and in writing—with internal and external stakeholders. Additionally, the coordinator organizes and facilitates activities such as meetings and conference calls, takes detailed notes, drafts meeting recaps, and manages schedules for stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides support to management for achieving operational excellence, and meeting department and organizational goals.
• Assists project stakeholders with submission, coordination, and status updates as assigned.
• Maintains the annual project management schedule and regularly communicates project status to the team.
• Coordinates projects, tracks progress and updates project materials.
• Coordinates with staff members to ensure that all tasks are completed accurately and on schedule.
• Organizes, coordinates, and attends meetings; participates in internal pre- and post-meeting discussions to ensure accuracy and that action items are communicated to relevant parties.
• Prepares and distributes accurate meeting summaries and action items.
• Manages project-related documentation, ensuring all materials are current, properly filed, and securely stored.
• Notifies appropriate attendees of scheduled meetings and ensures timelines and meeting materials are received.
• Provides administrative support as assigned.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

• Two years of college-level course work or an Associate’s degree in a related field and two years of related experience.
• A combination of appropriate education and experience may be substituted for the minimum education and experience requirements.

REQUIREMENTS:

• Bachelor’s degree from an accredited college or university in a related field.
• Experience with or knowledge of Taft Hartley fund operations, retirement and health benefits.
• Experience with Sharepoint for document management and collaboration.
• Knowledge of a working union environment.

KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS

• Knowledge of standard office procedures, practices, and equipment.
• Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners, calculators, and telephones.
• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with co-workers, vendors, members, trustees, and union representatives.
• Ability to take initiative as a self-starter and display motivation.
• Ability to take complete and detailed minutes of meetings.
• Skilled in oral and written communication skills.
• Skilled in organization (detail-oriented), and ability to navigate a fast-paced agile work environment.
• Intermediate working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook.
• Skill in providing high quality customer service, including assessing and resolving customer questions and needs while adhering to customer service guidelines and procedures.
• Ability to comprehend, process and apply both verbal and written skills appropriate to the job.
• Ability to accurately organize and maintain paper documents and electronic files.
• Ability to work effectively in a team environment.
• Ability to handle confidential information with discretion and tact.
• Ability to detect errors, determine causes, and make corrections as appropriate.
• Ability to successfully resolve issues in a timely manner.
• Ability to prioritize and work independently on projects with minimal supervision.
• Skill in assigning, prioritizing, monitoring, and reviewing work assignments.
• Ability to plan, develop and coordinate multiple projects.
• Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, etc.
• Proficiency in the use of (or ability to learn) personal computer software or systems applicable to the essential functions of the job, which may include any or all of the following: email/calendar software, internet/intranet browsers, word processing, spreadsheets, database software, and various systems or software used by office (such as automated payroll systems).

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard office environment with possible minor inconveniences due to occasional noise, crowded working conditions, and/or minor heating, cooling, or ventilation problems. While performing the duties of this job, the employee is required to:

• Sit (regularly)
• Stand or walk (occasionally)
• Talk or hear (regularly)
• Use hands to finger, handle or feel (regularly)
• Reach with hands and arms (regularly)

Vision abilities required by this job include close vision and the ability to adjust focus. The employee is regularly required to lift and/or move up to 10 pounds and may occasionally be required to lift and/or move up to 30 pounds (such as a box of paper).

This position is subject to a pre-employment negative drug screen and satisfactory completion of a background check and reference checks.

Salary range: $62,109 - $84,009 per year.

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