Project Coordinator

Job DescriptionJob Description
Ready to Take Your Career to the Next Level? Join Us as a Project Coordinator!


At Hometown Builders Unlimited, we’re not just building decks; we’re crafting beautiful outdoor spaces that transform how people live and connect with their homes. But we can’t do it without the backbone of our team—you. As a Project Coordinator, you'll be the driving force behind keeping our projects on track, managing everything from pre-construction to the final touches. This isn’t just a job; it’s an opportunity to play a key role in bringing our vision to life while honing your skills in a dynamic, fast-paced environment. If you're someone who thrives on organization, loves the satisfaction of keeping projects running smoothly, and enjoys the thrill of seeing everything come together, then this is the role for you. Ready to make an impact? Let’s get started!


What You'll Be Doing:
In this key role, you will work closely with our Project Managers to ensure the seamless execution of each project. Your days will be varied and impactful as you take ownership of the following responsibilities:

• Enter New Contracts: Input new contracts into our project management systems and organize them properly for easy access.
• Manage Permits: Handle permit applications and track their progress to ensure smooth project progression.
• Coordinate Pre-Job Setup: Ensure all documentation is complete, from signed contracts to project folders and client selections.
• Client Communication: Send important emails and help clients with payment setup and coordination as needed.
• Material Management: Pre-order materials and schedule necessary deliveries in partnership with the Project Manager.
• On-Site Logistics: Organize dumpsters, porta-johns, and inspect job sites to ensure smooth transitions.
• Schedule Inspections: Coordinate inspections, ensuring everything passes smoothly and on time.
• Financial Recordkeeping: Receive, scan, and file all receipts and invoices. Work with the Project Manager and financial team to reconcile and enter payments.
• Project Management Support: Assist the Project Manager with backend tasks to ensure that everything runs smoothly, from start to finish.
• Customer Service: Be the friendly voice on the phone, answering questions and keeping clients informed throughout the process.
  
  

Skills & Abilities:
This role is perfect for someone who is highly organized, detail-oriented, and capable of working in a fast-paced environment. You’ll need to bring:

• Exceptional Organizational Skills: The ability to manage multiple tasks, prioritize, and keep everything running smoothly.
• Strong Communication: You’ll be liaising with clients, contractors, and team members—clear, effective communication is key.
• Tech-Savvy: Comfortable using project management systems and tools for documentation, communication, and file sharing.
• Problem-Solving: When challenges arise, you'll be the one who helps find the solution, keeping projects on track.
• Attention to Detail: Maintaining accurate, detailed records is a must, from tracking receipts to managing project files.
  
  

Why You Should Join Us:
This role is more than just administrative work—it’s a chance to be at the center of a high-energy team that thrives on collaboration and delivering top-notch outdoor living spaces. You’ll be part of a company that’s growing fast, with opportunities for personal and professional development. With us, you’ll gain hands-on experience in project management, learn the ins and outs of the construction industry, and be a key player in making each job a success.
You'd Be a Great Fit If You:

• Demonstrate a proactive and self-motivated approach to work, taking initiative and seizing opportunities to exceed expectations.
• Treat clients, colleagues, and stakeholders with professionalism, courtesy, and empathy, fostering a positive and inclusive work environment.
• Maintain a systematic approach to work, managing time, resources, and priorities effectively to meet project deadlines.
• Display a genuine enthusiasm and love for the craft of carpentry, consistently striving for excellence and delivering high-quality workmanship.
• Exhibit strong analytical and critical thinking skills, proactively identifying and resolving challenges with creative and practical solutions.

Qualifications:
To succeed in this role, you’ll need:

• Minimum 3 years of administrative experience, ideally in a construction or project management setting.
• Experience with project management tools (familiarity with construction management software is a plus).
• Strong proficiency with Microsoft Excel and Word.
• Knowledge of residential building projects and basic construction processes is a plus.
• Excellent organizational skills, with the ability to juggle multiple projects and deadlines effectively.
  
  

Why You'll Love Working Here:At Hometown Builders Unlimited, we believe in building more than just beautiful decks; we’re building relationships and transforming outdoor living spaces. If you’re looking for a company that values your contributions, provides room for growth, and celebrates team success, then you’ve found the right place.