Project Control Manager

JOB DESCRIPTION

Position Title: Project Control Manager
Job Grade: 16-17
Section/Dept: Project Management Office (PMO)
Reporting to: Project Manager
Role Classification: Technical
Position Code: TBC/TBC/TBC
Job Family: TBC
Skill Group: Project Management

Working Location: Malaysia
Contract Type: 12 months

JOB PURPOSE (Why the position exists)
The post holder is responsible for leading project delivery and ensuring execution is completed safely within allocated time and cost.

KEY PERFORMANCE INDICATORS (MEASUREMENT/SUCCESS)

KEY ROLES & RESPONSIBILITY

(I) Financial
The Project Controls Manager is responsible for all aspects of project planning, monitoring, controls and management of change aspects of the project execution that meet overall objectives of the project performance, HSES, cost, schedule and quality. The Project Planning and Controls Manager is responsible for but not limited to:
- Support Project Manager / Project Director in all aspects of project planning, monitoring and controls and management of change related to project execution.
- Develop project planning package involving control baseline in compliance with the contract. Monitor, analyze and report project performance against this control baseline on an ongoing basis. Identify issues and opportunities early and take pre-emptive action.

Key Financial KPIs include but are not limited to:
- KPI #1: Execute the project according to the approved control budget and achieve the forecast project profit
- KPI #2: Approved change order
- KPI #3: Self sustainable cash flow
- KPI #4: Timely issuance of MCC (or equivalent)
- KPI #5: Collection as per contractual payment term

(II) Operational Excellence
Project planning, monitoring and controls activities involving all aspects of the project execution such as project baseline package, Work Breakdown Structures (WBS) and codes, Organizational Breakdown Structure (OBS), Cost Breakdown Structure (CBS), project baseline schedule multi levels using latest version of Primavera P6, start-up schedules, S-curves, schedule basis memorandum, critical path list, milestone logs, resource plan and histograms, progress measurement systems, procedures for progress measurement, schedule control and monitoring, progress reporting basis, weekly, fortnightly and monthly project, client and management reporting, productivity and performance analysis, change management system and procedures, change order procedures and payment and invoicing procedures and cash flow statements as minimum.

- Support Project Manager/Director in developing the Project Execution Plan (PEP) for the project covering complete scope of the project delivery. The plan should address key areas such as project execution strategy, project organization and key personnel, project schedule, resource plan including subcontracting, key project milestones, HSES, Quality objectives, progress measurement systems, project administration and communication, project reporting requirements, and any specific client requirements different from normal practices.

Key Operational Excellence KPIs include but are not limited to:
- KPI #6: Contractual milestone dates or re-baselined milestone dates as agreed with Client
- KPI #7: HSE performance
- KPI #8: Cost of Poor Quality (CoPQ)
- KPI #9: Customer Satisfaction Feedback (CSF) Rating
- KPI #10: Timely issuance of deliverables i.e. letters, progress reports, Variation Order Requests etc. as per contractual timeline
- KPI #11: Timely issuance of deliverables i.e. Cost Report, PSOH Report, Weekly Updates
- KPI #12: Timely delivery of material, consumable, manpower, equipment or marine spread

(IV) People & Development
- Manage the project planning and controls resources, ensuring all responsibilities are dealt with accordingly, ensuring delivery to the plan in consultation with project managers and project engineers. Develop resource and financial requirements from the project plan.
- Review and develop monthly cost and progress reports for accuracy for Project Manager's approval. Communicate all cost and schedule forecast changes to project management team and stakeholders.
- Identify, document and communicate the project planning and controls related requirements to project stakeholders and maintain and build healthy team relationships throughout the project and post completion. Proactively identify and resolve changes, cost and schedule issues with the project management team and Client as they arise, in conjunction with the Project Team members.
- Effectively manage planning, monitoring and control aspects of the contract, sub-contract, service orders, procurement, fabrication, installation scope, project contingencies and overheads to deliver budget gross profit margin.
- Manage the planning and preparation of accurate project cost estimates, control budgets, establish cost reports for control of projects, monitor and control all cost aspects of the project to forecast costs, obtain approvals, identify trends and take action to avoid cost overruns and take advantage of opportunities. Assess performance of cost control system and personnel.
- Identify project risks and opportunities, participate and contribute to risk management plan, workshops, maintain risk management register, and monitor closure of all identified risks and opportunities. Maintain the risk management focus throughout the project duration.
- Oversee and ensure efficient management of contract change, minimizing any impact of the change management process on the progress of the works while complying with management of change requirements and procedures.
- Develop project close-out report and share lessons learnt.

Key People & Development KPIs include but are not limited to:
- KPI #13: Performance review completion
- KPI #14: Training attendance and commitment to improvement

RELEVANT EXPERIENCE
- Minimum of three (3) years working experience as an Engineer, preferably in the oil and gas fabrication industry.

QUALIFICATIONS / CERTIFICATIONS
- Degree in Engineering (Civil, Mechanical, Mechatronics, Electrical) from a recognized Higher Learning Institution.
- Registered with the Board of Engineering Malaysia (BEM).

DIMENSION OF ROLE

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports:

A. Value of Job
- Handling a project of a value of up to RM100mil

B. Risks Factors
- Fast track project

C. No of Staff Reporting
- 0 (Direct)
- Roughly 10 (Indirect)

D. Key Stakeholders
- Client, Support Functions, Vendors

RELEVANT EXPERIENCE
- Minimum of ten (10) years working experience as Project Engineer, preferably in the transportation and installation industry.

REQUIRED SKILLS
- Development, review, analysis and forecasting of schedule and resources at bid stage and during project execution
- Progress reporting
- Change management
- Understanding of project contract requirements
- Understanding of project management system requirements

REQUIRED TECHNICAL SKILLS
- Familiar with international codes and standards such as API, ASTM, AWS, BS, AISC and client specifications
- Familiar with 3D Modelling Software
- Able to conduct engineering analysis and read engineering drawings
- Engineering Design (Level 3)

KEY BEHAVIOURAL COMPETENCIES
- Provide creative solutions
- Teamwork and collaboration
- Drive results
- Commercially savvy
- Develops others