Program / Office Manager

Job DescriptionJob Description

Program / Office Manager

Overview

Maintain overall responsibility for the office operations of Empowered Tutoring, including bookkeeping, purchasing, HR, scheduling, and other administrative duties as necessary.

The Empowered Tutoring Mission:

Our mission at Empowered Tutoring is to provide exceptional one-on-one tutoring for students from financially disadvantaged families to allow them to maximize their learning potential and to confidently pursue their educational and personal goals.

Responsibilities:

This job description should not be interpreted as all inclusive.  It is intended to identify the essential functions and requirements of this position.   The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Bookkeeping

·       Payroll for team employees and independent contractor employees every two weeks

·       Enter and pay bills monthly

·       Reconcile checkbook

·       Enter all transactions into QuickBooks

Human Resources

·       Create position descriptions / job ads for new independent contractor employees

·       / interview / hire new independent contractor employees

·       Process necessary paperwork / files for independent contractor employees

·       Handle complaints / issues / comments from independent contractor employees

Scheduling / Logistics

·       Mange tutoring schedules of all independent contractor employees on a daily basis, including schedule changes / illnesses, etc.

·       Coordinate with collaboration partners on a weekly basis to arrange independent contractor employee tutors at multiple sites

·       Coordinate with parents of individual students to coordinate tutors, meeting locations, etc.

Purchasing

·       Purchase office supplies, educational resources and marketing materials

Qualifications

The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position.

·       Education: Bachelor’s degree

·       Experience: Three to five years of Office Manager / Program Manager experience or equivalent

·       For-profit experience a plus

Skills / Knowledge of:

·       Bookkeeping skills including accounts payable / receivable, etc.

·       Computer applications related to work including strong skills in QuickBooks, Microsoft Word, Microsoft Excel and email

·       Record keeping principles and practices and strong communication skills including spelling, grammar and punctuation

Ability to:

·       Communicate exceptionally well orally, in writing and over the telephone

·       Demonstrate strong short- and long-term planning skills

·       Prepare clear and concise reports, correspondence and other written materials

·       Use initiative and independent judgement, organize own work, set priorities and meet critical deadlines

·       Cultivate relationships with the corporate and philanthropic community members, Board members, and other professional connections

·       Meet and work with the Empowered Tutoring Management Team regarding development goals, projects and results

Travel: Travel about the Appleton / Oshkosh / Green Bay communities as needed (limited). 

Work Location / Requirements: 32-40 hours per week (depending on experience). 8am-4pm.

Benefits: Paid Time Off, Paid Holidays