Procurement Operation Specialist

Job Description

Qualification:

• Procure to Pay
• SAP
• Source to Pay

Responsibility:

PO Cut over support – Tasks include:

• Report on PO cutover activities by developing customer strategy, identifying in scope POs, and managing classification of all in scope POs
• Consider implications on company code, plant, GL, cost center setup, ERP approver setup, vendor master setup, Accounts Payable implications
• Perform PO data Analysis (PO Vs Line item, Delivery date wise, Missing requester wise, Value Vs Volume, Country Vs Plant, etc.,)
• Support classification of POs in “Not shipped”, “in-transit”, “Partially delivered/rendered”, “Received / not paid”,
• VM data analysis – based on PO, Country wise, Active Vs Inactive, data completeness, etc.,
• Support assignment of POs to correct legal entities
• Support tracking of vendor setup status for all entities in scope
• Support tracking of new POs, against correct legal entity. Make clear action lists for requisitioners.
• Support tracking of POs to be split / amended change ordered
• Support tracking of POs to be cancelled
• Support tracking of Value contract (VCs) creation / amendment Outline Agreements (OAs), corresponding price lists for material coded items and PIRs (purchasing info records) to be cancelled, updated or created new
• Support Indirect inventory tracker and develop cutover process for all OAs and work order related POs
• Information to include total PO amount, invoice amount received, goods received and remaining
• Develop a process to triage for Entanglement of Corp POs and Vendors that may be charged back
• Develop a process to review and transition Non-PO and pre-approved supplier lists for the entities in scope and include all suppliers in VMM readiness
• Develop process to mark vendors for extension or creation for new company codes, plant codes
• Perform Quality audit for Configuration, PO amendment & VM transfer.
• Develop internal and vendor communications. Fetch missing email ids, Track results, follow up based on query / response.
• Support transition of PO activity, including identification of potential workarounds