Planning Coordinator in Aberdeen, Scotland

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Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Duties And Responsibilities

The primary responsibility of the Planning Coordinator is to coordinate all activities related to repair and maintenance within the workshop. Ensuring that critical interfaces between business segments and functions are effectively developed and maintained. By fostering strong working relationships across these key areas, the Planning Coordinator aims to provide efficient and cost-effective support to all stakeholders. The position involves close collaboration with various departments to streamline processes, mitigate potential disruptions, and enhance overall operational efficiency, thereby contributing to the smooth and successful execution of workshop activities.

Functions

• Attend Project kick-off meetings to ensure workshop input criteria is fully understood and met.
• Monitor & manage Service Request Inbox in conjunction with Production Manager, Technical Specialist & Service Excellence Groups
• Review Service Request scope of work accuracy prior to creation of work order & or PID
• Create, maintain, monitor & manage work order & or PID flow for all workshop activity through the following – 
• Process technical work scope via initial Service Request including but not limited to cost, time, resources & parts/materials.
• Daily maintenance of work orders & PIDs.
• Identify and provide all applicable documentation relevant to work scope. 
• Assist Production Manager with additional work order / PID requirements.
• Work with Technical Specialist to create, maintain & monitor asset maintenance task templates.
• Ensure all initial known parts & materials from task template/service request are added to work order / PID.
• Support Junior Planning Coordinator in monitoring and managing part and non-part numbered parts.
• Monitor & manage workscope variation requests via the Request Form process.
• Manage all 3rd party requirements associated with WO / PID activity.
• Identify areas of technical or procurement risk and/or schedule conflict to Production Manager and Master Scheduler in a timely manner. Provide solutions to minimize critical path delays.
• Managing material coordination by ensuring the timely availability of equipment, parts, and consumables to align with the “clean to start” methodology. 
• Develop product knowledge of parts and materials associated with items used on ROV system and associated tooling.
• Participate in all HSEQ initiatives.
• Participate in daily workshop meetings (toolbox talks, safety stand downs etc.)
• Where appropriate raise non-conformance reports to follow up discrepancies found within processes.
• Develop product knowledge of assigned items and commodities.
• Champion continuous improvement for the purpose of refining relevant processes.
• Promote and encourage communication between all stakeholders.

Safety
Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.

Other
Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

Supervisory Responsibilities

• This position has no direct supervisory responsibilities on a regular basis.

Reporting Relationship

• Planning Manager
  

Qualifications

REQUIRED

• Knowledge of ROV systems and tooling maintenance regimes
• Strong demonstrated critical thinking and logic skills with proven track record of success in a complex production and assembly LEAN environment.
• Demonstrable knowledge of the following gained through APM PMQ certification or higher-  
  • project planning
  • resource planning
  • risk management
  • managing stakeholder conflict
• Excellent negotiating, communication (verbal and written) and organizational skills.
• Handling of multiple tasks and responsibilities in an effective and efficient manner.
• Finding solutions to facilitate continuous improvement.
      

DESIRED

• Knowledge of 6S and lean principals.
• Strong written and oral communication skills.
• Knowledge of MS Office and PeopleSoft ERP System.
• Ability to work with cross-cultural organizations and groups.

Knowledge, Skills, Abilities, and Other Characteristics

• Ambassador for change
• Promotes the use of open and honest feedback.
• Able to define requirements to ensure “right first time.”
• Able to develop and maintain effective working relationships with key stakeholders.
• Capable of working in challenging and dynamic environments.
• Perseus continuous personal development.

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.