Permit Coordinator in Tempe

Job DescriptionJob Description

Job Title: Permit Coordinator

Job Summary

The Permit Coordinator is Responsible for managing the permitting process for residential and commercial community signage projects for home builders. Primary responsibilities are to ensure all required permits are accurately prepared, submitted, tracked, approved, and documented in compliance with local municipal regulations and builder timelines. Communicate between city jurisdictions, internal account representatives, and builder clients to help ensure authorized and timely signage installations.

Daily tasks:

Prepare and submit sign permit applications to various city and county jurisdictions

Review project specifications, site plans, and construction drawings for permit accuracy

Coordinate with account representatives to obtain required signage documentation (layouts, engineering, MHC site plans, etc.)

Track permit and blue stake statuses and follow up with city permit officials to ensure timely approvals

Communicate updates to account representatives and builders

Address corrections or revisions requested by permitting authorities

Maintain organized digital records of submitted and approved permits

Weekly tasks:

Pay associated permit fees, follow up with municipality permit staff, maintain and update permit records and jobs

Research municipal code requirements for new communities or jurisdictions, and update files as needed

Submit revision applications when sign changes or relocations occur

Create, update or renew blue stake tickets and document in blue stake tracker Excel worksheet

Monthly tasks:

Check permit logs for ongoing or completed permits, and update as needed for accuracy and completeness

Review recurring jurisdictions for regulation updates or procedural changes

Coordinate with account representatives for upcoming communities to determine what signage permits will be needed

Occasionally travel to deliver fees or documents in-person to city/municipality permit offices

Systems, tools, or software:

City/municipality permit portals and websites (varies by jurisdiction)

Adobe Acrobat

Microsoft Word and Excel

Microsoft Outlook

SmartDraw software

Shared cloud storage systems for documentation management