Patient Recruitment Planning Associate

Job DescriptionJob Description

Flourish Research is looking for motivated, talented, creative individuals who want to learn and grow in their careers while contributing to research that changes lives!  We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities.

We have an opening for a Regional Recruitment Planning Associate for both of our Chicago area sites in Ravenswood and Andersonville!

The Recruitment Planning Associate identifies and schedules eligible patients for clinical trials by mining EMR data across the Midwest region, including previously screen-failed individuals. This role blends patient engagement, data analysis, and collaboration with clinic partners to drive enrollment success. A clinical research background is required, along with strong communication skills and proficiency in CRM/CTMS tools.

Shift:  Monday-Friday, 8:30 AM - 5 PM
Location:  1945 W Wilson Ave Suite 600, Chicago, IL 60625 - will also support our Andersonville site
Compensation:  $60,000 base salary
Benefits:  Health, dental, and vision insurance plans, 401k with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, insurance, and 15 days of PTO + 10 company holidays.

RESPONSIBILITIES

• Represent the organization in a professional and courteous manner when interacting with clinic staff, patients, and partners.
• Collaborate with clinics and physician practices across the Midwest to align on recruitment goals and patient engagement strategies.
• Review EMRs to identify potential participants, including screen-failed patients eligible for other or ongoing studies.
• Conduct proactive outreach to identified patients via phone, email, and in-person visits to schedule research screenings.
• Provide a “white glove” experience by meeting and greeting potential participants in partnering clinics.
• Convert eligible patients into scheduled screening visits, ensuring all pre-visit requirements are met.
• Maintain accurate tracking of patient records in compliance with HIPAA and organizational policies.
• Monitor and report metrics related to screen-fail conversions and new patient enrollments.
• Coordinate closely with the PRAM team to align data insights and recruitment strategies.
• Work with site operations to ensure seamless handoffs and onboarding for study participants.
• Build strong relationships with clinic staff, acting as a reliable point of contact for patient referrals.
• Uphold all regulatory and ethical guidelines related to patient data, consent, and EMR access.
• Conduct audits of data-mining activities to ensure accuracy and compliance.
• Document all outreach and scheduling efforts using CRM/CTMS tools.
• Analyze patient conversion trends to improve recruitment tactics and scheduling efficiency.
• Participate in ad hoc projects, events, and initiatives as assigned by management.

QUALIFICATIONS

• Bachelor’s degree required.
• Minimum of 1 year of experience in clinical research.
• Strong knowledge of clinical research methods and regulatory compliance.
• Excellent communication skills, both verbal and written.
• Fluent in Spanish , but not required
• Proficient in Microsoft Office 365 and clinical software systems (e.g., CRM/CTMS).
• Demonstrated ability to collaborate effectively across departments and with external partners.
• Skilled in problem solving, risk assessment, and process improvement.
• Strong organizational skills with the ability to multitask and prioritize competing demands.
• Capable of thinking independently and influencing others when appropriate.
• Experience writing or reviewing Standard Operating Procedures (SOPs) .
• Flexible, self-motivated, and able to adapt in a dynamic work environment.
• Ability to travel as required and lift up to 35 pounds.
• Valid driver’s license and access to a vehicle required.

Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others!

Flourish Research is where clinical trials thrive.

Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines.

At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their , , , , , physical abilities, , , or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality.

Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect.

Flourish Research strives to build an organization that attracts and leverages in our staff, which reflects the of our local communities. We promote education, acceptance, and because there is beauty in . The more we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU!

It is the policy of Flourish Research not to discriminate against any applicant for employment, or any employee because of , , , , , , , or veteran status.

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