Operations Manager
Job DescriptionJob Description
Job Purpose: Responsible for developing and implementing best organizational strategies, policies, procedures, and practices of program delivery in collaboration with team members (Customer Service, Facilities, Equipment, Scheduler, Sports Managers and Finance) while adhering to the mission of “All Kids Play”. Responsible for coordinating Facilities, Maintenance, and Equipment Room operations for delivery of KS Core and Fieldhouse programs. Oversees processes and procedures related to purchasing, billing, budget and financial management. Coordinates field and facility maintenance and preparation for KS youth activities in conjunction with scheduling of KS games and events with Facility Manager.
Duties and Responsibilities:
FACILITIES MANAGEMENT
Plan & coordinate w/Facilities staff for daily field preparation for KS games, practices, etc.
Recruit, hire & train KS Gym Supervisors and Seasonal Field crew for KS activities
Schedule and assign Gym Supervisors to work sites, based upon KS master game schedules
Respond to any potential liabilities associated with usage of various sites and facilities
Be a liaison with School Districts, City of Eugene and other organizations that coordinate with KS
EQUIPMENT SUPPLY/INVENTORY/BUDGET
Plan and coordinate direction for KS equipment and uniform storage in collaboration w/Equipment Room Lead
Monitor inventory of KS equipment and uniforms in collaboration w/Equipment Room Lead
Coordinate with vendors to purchase KS equipment & uniforms, while maintaining budgetary responsibility in collaboration w/Equipment Room Lead and Finance
FINANCIAL OVERSIGHT
Assist in determination of appropriate GL categories for expenses of KS core programs and sports seasons
Approve and create Purchase Orders/Check Requests for purchases approved by Finance
Assist with creation of - maintain and observe annual organizational budget for KS Fieldhouse
HR
Recruit & hire staff for KS Fieldhouse and Seasonal Gym Sups, and MOC Field Supervisors
Schedule and supervise Seasonal Gym Supervisors
Share recruitment & hiring responsibility for Seasonal Facilities and Equipment Room staff
Maintain best practices related to all hiring processes
Provide oversight for CSR, Equipment, Facilities staff – share oversight for Finance, Sports Program department staff
GENERAL OPERATIONS & MANAGEMENT
Coordinate with vendors to provide communication services, and major office equipment in collaboration with IT/Scheduler
Contribute to short & long term organizational planning and strategy
Provide support to Executive Director for organizational decisions and direction as part of management team for KS core programs and Fit Kids, Camps and Clinics
Share management of Facilities, Equipment and Building Maintenance departmental staff and Sports Program staff
SPORTS PROGRAM OVERSIGHT/LIABILITY
Facilitate criminal background checks on potential volunteer coaches
Process applications for volunteer coach positions and maintain accurate database of current KS coaches through Google docs
Participate in various local committee groups dedicated to oversight and distribution of youth sport facilities
Qualifications: Bachelor’s Degree in related field along with progressive work experience in related field - or any satisfactory combination of experience and training which demonstrates the knowledge, skills and ability to perform the above-described duties. Prior experience of facility and program management, which demonstrate the knowledge, skills, and ability to perform, provide, and scale the above-described duties. Experience and background in organizational practices and financial management. Work performed indoors and outdoors. Schedule is varied – requires weekend, evening, and holiday hours. This is an Administrative level position with oversight of Program, Equipment, Facilities and Customer service departments.
Company DescriptionKidsports is a private non-profit organization in Oregon that provides youth sports programs for pre-K through 12th graders in Eugene/Springfield and surrounding areas. Kidsports teaches children and families the value of physical fitness, sportsmanship, practice and teamwork through sports and activities. Knowledgeable coaches and officials allow each player to achieve their personal best while having fun. All children have the opportunity to play. Sports programs and activities are open to any child who is able to participate regardless of , , creed, , ability, or financial status.
Kidsports is the only multi-sport provider in Lane County offering 9 sports each sports calendar year.Company DescriptionKidsports is a private non-profit organization in Oregon that provides youth sports programs for pre-K through 12th graders in Eugene/Springfield and surrounding areas. Kidsports teaches children and families the value of physical fitness, sportsmanship, practice and teamwork through sports and activities. Knowledgeable coaches and officials allow each player to achieve their personal best while having fun. All children have the opportunity to play. Sports programs and activities are open to any child who is able to participate regardless of , , creed, , ability, or financial status.\r\n\r\nKidsports is the only multi-sport provider in Lane County offering 9 sports each sports calendar year.