Operations Manager

Job DescriptionJob DescriptionDescription:

Contribute to the legacy of the Cathedral Basilica of the Immaculate Conception by joining us as we bring Christ to the heart of Denver. The history of the Cathedral Basilica of the Immaculate Conception is inseparable from the history of Denver, a visible sign of the Catholic faith’s presence in Colorado and the West for over 100 years. Drawing the faithful from near and far, the Cathedral Basilica of the Immaculate Conception confounds the world with its timeless beauty and enduring commitment to the highest expression of the liturgy. The Cathedral stands as a sanctuary for visitors and parishioners alike, tending to the spiritual needs of the faithful through the sacraments, faith formation, ministries, and community events. We invite you to join us in this important work of bringing the Good News to the Capitol Hill community and beyond

We are seeking an on-mission disciple to serve as the Operations Manager. This person will be someone who is organized, efficient, able to delegate well, and coordinate people and projects simultaneously without being overwhelmed. This person can communicate succinctly and effectively to various audiences to drive work forward, navigate conflict, and negotiate through difficult conversations. Strong experience with business operations, people management, communicating to key stakeholders, and organizing various priorities will be critical for this person. If this sounds like you, we would love to meet you. In this role, you will play a vital role in assisting the pastor to drive forward the mission of the parish in rescuing souls for the glory of the Father, particularly ensuring the parish operations run smoothly, ensuring the pastor is able to maintain proper governance of the parish while empowering him to revitalizing his priestly calling and lead the ongoing discernment and leadership of God's vision for the parish. This exciting role will work directly with the Pastor and his leadership team to support the parish in renewing its mission in an apostolic .

Key Responsibilities:

Strategic Leadership and Oversight

• Act as the primary liaison for the MSC Team, fostering communication and unity in service
• Coordinate key projects, always with the aim of furthering the parish's evangelical mission.
• Coordination of larger parish projects ensuring clear, precise communication to pastor and necessary parties for oversight, decision making, and progress awareness
• Collaborate closely with the pastor and leadership team to drive the strategic planning process, focusing on apostolic leadership
• Assist pastor with leadership/management of parish staff and volunteer asks, maintaining a harmonious work environment
• Mediate conflicts between parishioners, volunteers, and parish staff (as appropriate in line with the pastor's leadership)

Administration

• Administer risk management and financial processes, safeguarding the parish's assets and mission (e.g. Risk Management Trust annual survey, ensuring paper checks are printed and mailed, as required, ensuring timecards for payroll are approved, processing off-cycle ACH payments for employees, processing year-end tax letters and thank you notes to donors, ensuring collection counting happens properly)
• Vendor management, including conducting thorough reviews of vendor contracts to ensure alignment with organizational policies, legal standards, and regulatory requirements
• Process residence priests, deacons and/or seminarians with expense reimbursements as needed
• Coordinate scheduling and engagement with priest community to ensure coverage at all masses and confessions
• Maintain relationships with banking and external partners, ensuring they are engaged in the parish's vision
• Liaise with MSC Finance to compile all necessary information to prepare budgets
• In collaboration with MSC Team, serve as the steward of the parish's daily financial transactions and ensure fiscal responsibilities align with the mission.
• Review, code, and process reimbursement request and submit to MSC accounting
• Review, code, and approve bills as required
• Coordinate the logistics of parish operations, from inventory to volunteer engagement, in support of the liturgical and evangelical mission (e.g. oversight of parish calendar, coordinating parish Finance and Pastoral council meetings, offertory collection, etc).
• Ensure compliance with safe environment policies, protecting the integrity of the parish's mission and those it serves.
• Maintain relationships with banking and external partners, ensuring they are engaged in the parish's vision.

Requirements:

Education and Experience:

• Minimum 5 years working experience with increasing responsibilities and supervisory experience
• Bachelor's degree a plus
• Work experience within non-profit organization a plus
• Experience supporting executive leadership strongly

Competencies and Qualifications:

• Must be a practicing Catholic eager to carry out the mission of the Archdiocese to rescue all people in Jesus Christ for the glory of the Father
• Entrepreneurial spirit and experience
• Strong and successful experience in negotiation and crucial conversations
• Team Builder: An ability to coach, mentor, and develop direct reports as well as build a strong team dynamic based on shared vision, collaborative spirit, and health conflict for the greater good of the mission. In addition, an ability to establish rapport, put people at ease, and building trust through healthy conflict
• Strong organizational and record keeping skills, and attention to details
• Must possess excellent verbal and written communication skills for clarity, collaboration, and managing down and up
• Operational vision and abilities
• An ability to maintain strict confidence regarding all information and issues addressed under this position; Must be able to recognize and respect confidential information in any and all forms.
• Proficiency in Microsoft Office Suite, Adobe, and a generally sound understanding of how to navigate other information systems
• Strong time management skills

Great Benefits Offered Including:

• Comprehensive health, dental and vision coverage options
• Teladoc Services
• Alternative Care coverage options for Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy
• Natural Family Planning up to $500 per year for education, supplies, and materials
• Maternity Management Program Guidance and educational materials
• Generous Paid Time Off
• Retirement Plan: Annual Employer Contribution of 6% of salary to retirement plan plus employee deferrals
• Employer-Paid Life Insurance
• Employer-Paid Short-Term and Long-Term