Business Operations Manager

Job DescriptionJob DescriptionSalary: $80,000-$100,000 annually DOE

ABOUT US

Sequoia Ecological Consulting, Inc. (Sequoia) is a small, woman-owned environmental consulting firm that specializes in environmental and biological planning, permitting, and field services. We serve federal, state, and local public agencies, as well as private clients throughout California. Sequoias team develops creative solutions to complex projects through proactive planning, collaboration, and attention to detail.

At Sequoia, we believe in providing a great place to work by living our shared core values of Belongingness, Excellence, Passion, Integrity, and Teamwork. As a member of the Sequoia team your unique talents and contributions will be recognized and appreciated, and your work will truly make an impact as we provide the highest level of service to our clients on projects that our staff are passionate about.

YOURE EXCITED ABOUT THIS OPPORTUNITY BECAUSE

The Operations Manager plays a pivotal role in supporting the Director of Operations across all aspects of internal operations, team engagement, communication, and organizational efficiency. Acting as a right hand to the Director, this position is deeply embedded in the day-to-day pulse of the organizationinteracting regularly with every employee within the Company, supporting Finance and Operations functions (including HR), and ensuring seamless communication internally and with external vendors.

Key Responsibilities:

Operations & Administrative Leadership:

• Serve as the everyday operational support staff to the Director of Operations.

• Coordinate cross-functional initiatives across Finance, HR, Operations, and Technical Services.

• Support the Employee Engagement and Culture Manager with initiatives and logistics.

• Organize and maintain key operational systems and tools, including Microsoft Office.

• Supervise operations staff or project-specific task teams, as needed.

• Draft, edit, and distribute internal communications on behalf of the Senior
  Leadership Team.

• Manage global communications tools (email updates, internal bulletins, org-wide announcements).

• Coordinate with third-party vendors such as IT support providers, software partners, and consultants, as needed.

Process Development & SOP Management:

• Write, edit, and roll out standard operating procedures (SOPs) across departments.

• Develop tools and other materials in support of training and implementation of procedures.

• Facilitate team trainings to ensure smooth adoption of new tools and processes.

• Continuously assess existing workflows and procedures for improvement opportunities.

Project Management & Special Initiatives:

• Jump into special projects as assignedranging from strategic planning support to event coordination.

• Maintain project trackers and timelines to ensure team accountability and follow-through.

• Solve logistical problems with creativity and resourcefulness.

Qualifications

• Bachelors Degree or equivalent experience required; degrees in Business Administration, Organizational Leadership, Communications, or related field .

• 5+ years of relevant experience in operations, administration, or internal communications, ideally in a cross-functional or support-to-executive role.

• Demonstrated experience establishing and documenting procedures, and training staff across a wide range of roles and experience levels.

• Strong understanding of or experience with change management principles and practices.

• Excellent verbal and written communication skills; able to convey information clearly and professionally to diverse audiences.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Experience with SharePoint is a plus.

• Outstanding organizational skills with a strong attention to detail and follow-through.

• Ability to work in a hybrid environment, including on-site presence at the Walnut Creek office approximately two days per week.

• Proven ability to build positive, effective relationships at all levels of an organization.

• Strong judgment, professionalism, and discretion.

• A no-job-too-small mindset and a proactive approach to problem-solving.
• Experience working in A&E consulting environments is .

• Member of the Senior Leadership Team, expected to model and reinforce the companys values, contribute to strategic initiatives, and represent cross-functional operational needs at the leadership level. Participate in senior leadership initiatives, providing strategic input on the direction and growth of Sequoia.

We recognize that not all people have had the same career experiences and that a single individual may not possess all the skills listed above. Thats ok! If this position excites you, please apply.

WHY YOULL LOVE WORKING AT SEQUOIA ECOLOGICAL CONSULTING, INC:

We provide a collaborative, employee-forward working environment. We provide a space that encourages building and maintaining long-term relationships in your work and finding satisfaction in making a lasting impact in protecting our biodiversity. Sequoia is looking for a self-motivated individual who is eager to steer the direction of their career in a company that promotes and supports professional development. We dont hire candidates to suit the job, we find the work that fulfills our employees and helps them meet their professional goals.

Our Commitment to Equality, Diversity, & Belonging:

At Sequoia, we create a safe space culture focused on fostering employee well-being, job satisfaction, and productivity. We are committed to a more inclusive and diverse workforce, where each employee can reach their full potential without the burden of discrimination or harassment. We strive to maintain a strong culture built upon our shared core values of Belongingness, Excellence, Passion, Integrity, and Teamwork.

Sequoia is an equal opportunity employer. We understand that diversity, including human diversity, is the key to the success of all healthy ecosystems. We are a forest of remarkable individuals, standing tall as our authentic selves and as one. At Sequoia, we grow together to form a stable community that is diverse in character and content.

We are an at-will employer, which means that either the company or the employee may terminate the employment relationship at any time, for any reason, with or without notice.