Operations and Administrative Project Coordinator

Job DescriptionJob Description

Operations and Administrative Coordinator

JOB OVERVIEW

The Operations and Administrative Coordinator (OAC) plays a crucial role in ensuring the successful execution of projects at the Louisville-Jefferson County Riverport Authority (LRA) and is responsible for performing and coordinating a variety of administrative tasks. Further, the OAC may assist the LRA in optimizing the tools and software used to communicate with its stakeholders and organize its work.

REPORTS TO

The Operations and Administrative Coordinator will report to LRA’s Executive Vice President (EVP), an executive with more than 20 years’ experience in planning and managing international supply chains and a nationally recognized leader within the Kentucky and U.S. Foreign-Trade Zone (FTZ) community.

RESPONSIBILITIES AND DUTIES

Foreign-Trade Zone 29 Administration

· Assist the Executive VP with FTZ applications.

· Conduct regular communications with FTZ 29 operators and report issues and suggestions to the EVP.

· Maintain and monitor FTZ 29 Site & Operator Database and the Online FTZ Information System (OFIS) portal to ensure:

² Operator agreements are renewed on time.

² Accurate information is provided to the OFIS website.

² Accurate site and operator information is on file.

· Coordinate FTZ 29’s Association of Foreign Trade Zones (NAFTZ) membership benefits with operators and the NAFTZ.

· Assist the EVP with outreach and events

Operations and Projects

· Assist the EVP with railroad, port operations, and real estate development matters.

· Assist the EVP with requests from Jefferson Riverport International businesses and owners.

² Work with the Riverport Business Association (RBA) to support RBA programming

and events.

· Monitor, maintain, and update the LRA website, as directed.

· Monitor and maintain LRA’s social media accounts on LinkedIn, X, and Facebook.

² Post weekly or more often @LinkedIn, as directed by the EVP

² Interact with the LRA’s partners and stakeholders posts on all three platforms.

· Assist with other assigned projects, as directed:

² Coordinate projects from start to finish.

² Ensure the schedule, budget, and details of a project are well organized.

² Coordinate and schedule meetings, workshops, and other project-related events.

² Act as a liaison between project stakeholders and communicate to ensure project

progress.

² Track project milestones and deadlines.

² Identify and resolve project issues and risks.

General Administration

· Execute administrative tasks for the organization.

² Perform routine LRA’s administrative and communications tasks.

² Coordinate administrative tasks and projects with staff, Board of Directors, and

external stakeholders.

² Prepare and deliver reports, presentations, and other communications.

² Organize and manage events and projects.

² Ensure that schedule deadlines are proactively communicated and met.

· Serve as the initial point of contact for LRA’s Management Information System, Voice Over Internet Protocol, and other service providers.

· Perform any other duties or tasks as assigned.

QUALIFICATIONS

● Desire to learn about:

² U.S. Foreign-Trade Zones and international supply chain operations.

² Inland port and railroad services.

² Economic development related to commercial real estate development.

² Advocacy and government affairs.

● education, experience, and skills.

² Degree in Logistic /Supply Chain Management, Marketing, Communications,

Business, or a related field.

² 1-3 years of logistics, supply chain, administrative and/or marketing experience.

² Strong organizational, presentation, and project management skills.

² Excellent written and verbal communication skills.

² Considerable knowledge and experience using computer software programs

including Word, Excel, PowerPoint, Outlook, Publisher, Adobe, Adobe Photoshop,

Word Press, and Adobe Graphics.

² Considerable knowledge and experience using social media platforms including

LinkedIn, “X” (Twitter), and Facebook.

² Knowledge and experience using a Customer Relationship Management database.

² Ability to perform the physical and cognitive tasks outlined in the job description.

· Beneficial additional education, experience, and skills.

² Knowledge and understanding of supply chain and logistics operations.

² Knowledge and understanding of warehousing operations and equipment.

² Knowledge and understanding of U.S. Customs and Border Protection regulations.

² Knowledge of CBP ACE software, import documents, and inventory control.

REQUIRED LICENSES AND CERTIFICATIONS

· Valid driver’s license and a safe driving record.

· Ability to pass Department of Homeland Security, Transportation Security

Administration, Federal Aviation Administration, Customs and Border Protection, and

Immigration and Customs Enforcement security checks.

· Ability to perform all the essential functions of the job outlined without creating a direct threat to the safety of oneself or others.