Office Operations Manager: New Site Setup

Job DescriptionJob Description

A fast-growing software company is seeking a proactive Part-Time Office Manager to support daily operations at its new U.S. office (30-50 team members and growing). This fully on-site role offers a flexible schedule and the chance to help build and maintain a collaborative, efficient, and welcoming workspace. Ideal for a hands-on professional who thrives in dynamic environments and enjoys diverse responsibilities.
Location: Onsite, Santa Clara, CA
Type: Direct Hire or Contract-to-Perm, depending on candidate fit
Rate: $35-45/hr DOE
Start Date: Targeting July
Schedule: Flexible, approximately 20-30 hrs/wk

Key Responsibilities
•    Lead initial office setup and ongoing facility operations
•    Maintain a well-stocked and organized office, including ordering kitchen and office supplies
•    Liaise with building management and service providers (janitorial, HVAC, internet, etc.)
•    Ensure the functionality of conference room technology (TVs, AV equipment)
•    Handle incoming/outgoing mail and shipping logistics
•    Monitor and report facility needs and ensure cleanliness and safety standards
•    Serve as a key on-site contact for staff support and operational needs

Qualifications
•    3+ years of experience in an Office Manager or similar operations role
•    Experience supporting a new office setup or managing a small business office
•    Highly organized and capable of managing multiple priorities
•    Comfortable managing vendors and service providers
•    Tech-savvy with the ability to support basic AV/IT issues
•    Self-motivated, professional, and service-oriented
•    Strong communication and interpersonal skills