Office Manager Part-Time (20 hrs/week, On-Site)

Job DescriptionJob Description

Title

Part-Time Office Manager (20 hours/week)

at GUNNER®

On-site in Nashville, TN

Description

At GUNNER® we build the best dog products in the world to give our dogs the lives they deserve. Overbuilt in the USA™, we engineer them for your dog and build them for your peace of mind. If you join the pack, you’ll have the opportunity to create fun, meaningful work, on our way to becoming a world-class brand that strengthens our bond with Man’s Best Friend.

Energized by this exciting mission? GUNNER® is looking for a highly organized, proactive Part-Time Office Manager to keep our Nashville HQ running smoothly and support key administrative functions as we scale. In this role, you’ll be the heartbeat of the office—managing day-to-day operations, providing light HR support, and serving as a utility player for internal coordination. This position is ideal for someone who thrives in a fast-paced startup environment, enjoys variety in their day, and wants to contribute to an ambitious, mission-driven team.

Key Responsibilities

• Office Operations & Administrative Support

  • Manage day-to-day office operations and ensure a clean, organized, and well-stocked workspace

  • Greet guests, manage deliveries, and act as the liaison with building management

  • Maintain calendars and coordinate meetings for leadership, including agenda planning and logistics

  • Take notes during team and leadership meetings and track follow-up tasks

  • Support scheduling and planning of vendor visits, internal events, and offsites

  • Coordinate vendor relationships and manage office/kitchen supply orders

  • Handle light document management, filing, and record-keeping across teams

• HR & Culture Support

  • Assist with new hire onboarding setup, checklists, and first-day logistics

  • Track team birthdays, anniversaries, and contribute to company culture initiatives

  • Help maintain employee records and ensure accurate internal documentation

  • Support HR contractors and external partners as needed with administrative tasks

• Project & Process Management

  • Own small internal projects—vendor research, policy/process tracking, team-wide communications

  • Monitor and help track team spending or department-level budgets in collaboration with Finance

  • Proactively identify ways to make processes more efficient and team communication more seamless

  • Be ready to pitch in across the business—this role is designed for a flexible, can-do team player

The Ideal Candidate

• Is energized by being a key connector and making sure the “trains run on time”

• Has a natural sense of ownership and attention to detail

• Thrives in a fast-moving environment where no two days are the same

• Is comfortable working in startup environments and enjoys wearing multiple hats

• Is an excellent communicator, written and verbal, and can handle sensitive information with discretion

• Is adaptable and resilient, capable of navigating the challenges of a growing business

• Loves dogs (bonus if you bring your own office dog!)

Required Qualifications

• 2–4 years of experience in office management, operations, admin, or executive assistant roles

• Strong organizational and time-management skills

• Proficient with Google Workspace (Docs, Sheets, Calendar) and general tech-savviness

• Prior experience coordinating with vendors or working cross-functionally with multiple teams

• Comfortable supporting leadership and managing calendar logistics

• Available to work on-site in Nashville, ~20 hours/week during business hours

Departments & Supervisor

This role will report directly to the CEO and provide support to the entire team.

Location

On-site at GUNNER® HQ in Nashville, TN.

Compensation

• Competitive hourly rate based on experience

• Flexible schedule within standard Monday–Friday business hours

• Work with a fun, mission-driven team and dog-friendly office

• Opportunity for growth as GUNNER® continues to scale

GUNNER® Core Values

• Overcomes obstacles: is resilient, takes initiative, and solves problems

• Exceeds expectations: goes above and beyond the call of duty

• Is authentic: true to themself and brings their best selves everyday

• Is a team player: willing to help others and put the team before self

• Is customer obsessed: puts the customer at the center of every decision

References

• Resume

• 3 Professional References (requested later in process)

GUNNER® requires all applicants to be eligible to work within the US. GUNNER® is a Monday-Friday, Disabled, and Vet EEO/AA Employer. (Applies to all positions in the U.S.)

Website: Gunner.com

Facebook: https://www.facebook.com/gunnerkennels

Instagram: https://www.instagram.com/gunnerkennels/

Address: 5207 Linbar Drive, Suite 704, Nashville, TN 37211 - new HQ opening Sep 2025 (290 Tech Park Drive, Antioch, TN)