Office and Data Project Coordinator

Job DescriptionJob Description

The Forbes Funds (TFF) seeks a detail-oriented, mission-driven Office and Data Project Coordinator to join our collaborative, high-impact team. Reporting directly to the Director of the Greater Pittsburgh Nonprofit Partnership (GPNP) [75%] and the Chief Programs Officer [25%] of TFF, this individual will play a critical role in ensuring the seamless coordination of organizational activities, maximizing member engagement, and supporting data-driven decision-making across the ecosystem.

Key Responsibilities 

Membership Growth and Engagement - Reporting to the Director of GPNP 

• Increase GPNP membership renewals and joins through streamlining the existing membership renewal and dues processes and ensuring accurate tracking. 

• Support the Manager of Executive and Community Affairs by routing prospective members to appropriate resources across the Forbes Funds ecosystem and optimizing follow-up. 

• Maintain and update the GPNP member portal to maximize accessibility and engagement. 

• Update CRM databases and communications platform listservs on a weekly basis to ensure clear and accurate audience segmentation and targeted outreach. 

• Implement and track membership and marketing, recruitment, and retention efforts to grow and strengthen GPNP membership and better meet nonprofits' needs. 

• Promote annual benefits and encourage member engagement, with a focus on equity-centered capacity building. 

• Coordinate membership communications across social media, newsletters, the GPNP website, and other platforms. 

• Compile and distribute blast emails and notifications (TFF communications; GPNP newsletters, policy briefs, actions alerts). 

• Support events coordination and administrative duties for special projects of GPNP. 

• Collaborate across teams to align GPNP and broader ecosystem members with capacity-building opportunities offered through TFF through coordination of survey, assessment, and form responses and follow-ups. 

Program Alignment and Organizational Integration - Reporting to Chief Programs Officer 

• Provide up-to-date reports on and coordinate the integration of communications, grants coordination CRM, and project management platforms to ensure alignment across The Forbes Funds' programs in line with organizational KPIs. 

• Provide general and advanced administrative support and office support (typing, mail, scheduling, supplies, relationship development, outreach, pulling reports, HR support, etc.) in support of EIR and CPO Programs. 

• Analyze and synthesize data into actionable visual reports and workflows to guide strategic decision-making internally and improve navigation of resources and programs externally. 

• Pull and synthesize Needs Assessments data to report to survey participants and trends to the broader team.

• Maintain minor programmatic detail changes to The Forbes Funds website with current events, new data and changes as requested. 

• Prepare and submit reports, testimonials, and data updates to the Executive Team to support grant reporting, sponsorships, and funding initiatives (without direct management of those contracts or reports). 

• Contribute to the execution of special projects, learning cohorts, civic engagement initiatives, and other community-centered programs through administrative support and process improvement on a quarterly basis. 

Operational Excellence and Team Collaboration 

• Support Manager of Executive and Community Affairs and COO in executing internal data input and updating 

• Ensure external data integrity across CRM, member portal, and project management systems. 

• Send logistics and messaging for convenings, cohort launches, and learning events via listservs across communications data platforms. 

• Support strategic initiatives and special assignments to maximize efficiency and impact. 
• Foster a collaborative, positive, and equity-centered team culture. 

Qualifications 

• 3+ years of professional experience in nonprofit, education, civic engagement, data management, or related fields. 

• Bachelor's Degree ; equivalent experience considered. 

• Demonstrated commitment to equity, transparency, and systemic change. 

• Exceptional written and verbal communication skills. 

• Strong organizational and project management skills, with attention to detail. 

• Proficiency with CRM/constituent management platforms, communications systems, Microsoft Office Suite, and data analytics tools. 

• Experience coordinating membership, marketing, or initiatives. 

• Analyze and synthesize complex data into accessible, actionable reports. 

• Comfort navigating fast-paced, collaborative environments with diverse internal and external stakeholders. 

• Familiarity with the Social Determinants of Health, the United Nations SDGs, and regional nonprofit ecosystems a plus. 

Why Join The Forbes Funds? 

As regional and leaders in nonprofit capacity building, innovation, and advocacy, TFF is shaping the future of community-centered leadership. As our Office and Data Project Coordinator, you'll be at the forefront of efforts to strengthen and transform the nonprofit ecosystem regionally and beyond. 

Equal Opportunity Statement 

The Forbes Funds is committed to building inclusive teams that reflect our region. Women, BIPOC, +, veterans, and candidates with lived experience in nonprofit, advocacy, or community-led work are strongly encouraged to apply.