Office Administrator/Compliance Coordinator in Randolph Township

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Job DescriptionJob Description
The Office Administrator / Compliance Coordinator is expected to demonstrate a high level of proficiency in back office administrative duties and division & project manager support tasks. The ability to multitask while working in a fast-paced team environment is extremely important. Additionally, he/she must demonstrate exemplary customer service skills as he/she may often be the main point of contact for customer communications and service satisfaction. This team members direct report is the Operations Manager.
Required:

• Demonstrate a positive attitude in the workplace
• Maintain a good attendance record and be on time daily
• Reliable transportation to / from our facility

Trained to Excel in:

• Understanding of our company’s services and the value they provide
• Google Workspace Functions
• Data entry / oversight of our cloud-based Record Management System/PSA
• Project file management using Third Party Administrators programs such as Alacnet, Xactanalysis & iRestore
• Proactively responding to clients’ needs via email, phone or other similar communication methods
• Answering incoming calls / coordinating client needs with Project Managers
• Assisting Project Managers with job coordination, record keeping, data entry, and insurance
• Coordinating outside vendors that are utilized on our client job sites and their paperwork
• Ordering office supplies and keeping logs of other orders throughout warehouse
• Coordinating incident reports for repairs and replacements for damaged items with the assigned Project Manager and/or Lead Technician from job sites
• Aide in employee on-boarding
• Establish cohesive salvageable and non-salvageable contents reports. Then coordinate with the insured and adjuster for reimbursement
• Billings and Collection of Packout / Cleans, Ongoing Storage and Packback
• Fleet Management, including all DMV record keeping, Maintenance (routine or otherwise), Scheduling for repairs
• Maintain logs for employees, vehicles, and building 
• General organization of the office space

Job Proficiency Requirements:

• Computer / Similar Technology
• Ability to multitask while prioritizing based on service needs
• Strong organizational skills and ability to set goals for completion of tasks
• Ability to operate efficiently with no supervision
• Consistent communication via email of  tasks completed and open items. 
• Maintain a clean and professional office environment

Pay and Benefits:

• 40 Hours/week
• Base hourly rate of $23-27.
• Health care reimbursement up to $150 / month for qualifying expenses
• Partial Reimbursement of Smart phone expense ($30 / month)
• 401K Contribution

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.