Materials Manager in Richland

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Job DescriptionJob DescriptionSalary:

We are expanding our team to serve the needs of our community in the Lake of the Ozarks, Missouri area! Central Ozarks Medical Center (COMC) is excited to announce an opening for a Materials Manager! COMC is looking for a mission-driven individual and seeking a positive, motivated, self-starter for this position.

COMC is a Missouri non-profit, federally qualified health center that has served Pulaski, Laclede, Camden and Miller counties for over 40 years. Our goal is to provide the highest quality, affordable healthcare to the communities we serve.

COMC offers a robust compensation and benefits package including medical, dental, vision, life insurance, long and short-term , and a 401K retirement plan.We are located in the scenic Lake Ozark area, a great location for raising a family and enjoying a variety of outdoor recreational activities.

Position Summary: The primary responsibility is management and procurement, storage, and distribution of all supplies and equipment. Research vendors and suppliers for the most suitable purchasing arrangements. Must have an aptitude for accuracy, meeting deadlines and have experience managing federal and state grants. The Materials Manager is responsible for procurement and all applicable processes. Track fix asset inventories and coordinate year-end fix asset inventory.

Essential Duties and Responsibilities include the following.

• Develop the most suitable purchasing arrangement for commodities, including blanket contracts, and standing orders.
• Develop and maintain good working relationships with vendors, the management team, and staff.
• Ensure that employee and patient safety is a primary concern in the selection of supplies and equipment
• Coordinate the resolution of equipment and supply quality and service problems with vendors.
• Give consideration to environmental concerns in the selection of supplies and equipment.
• Maintain a professional environment in interactions with vendors.
• Responsible for selection of suppliers giving consideration to quality of service and cost to the COMC.
• Work with the clinic management staff to procure the appropriate supplies and equipment within agreed upon time frames.
• Establish purchase order system.

• Issue, track and close out purchase orders.

• Receive/check in purchases.
• Receive/collect packing slips to close out purchase orders.
• Submit purchase orders to accounting for processing. Ensuring purchase orders account coding is accurate
• Coordinate the reconciliation process for invoices with the Accounts Payable department when price and quantities do not agree with the purchase order.

• Update monthly and quarterly reports for internal use on the status of grant purchases.

• Work collaboratively with the accounting department on grant reimbursement amounts.

• Manages grant budgets as pertaining to budget items requiring purchasing.
• Track and submit warranties on equipment. Track fix assets purchased by grant funds.

• Preparing federal equipment and expenditure reports in accordance with applicable federal guidelines.
• Responsible for procurement and all applicable processes in accordance with federal and state guidelines.
• Performing quarterly and year end close out tasks.
• Establish fix asset inventory controls.
• Perform year-end closeout activities.
• Coordinate year-end fix asset inventory.
• Other duties as assigned.

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Education Requirements:

• Bachelors degree required.

Experience that the ideal candidate must possess:

• Experience performing accounting activities in accordance, Generally Accepted Accounting Principles (GAAP), and/or Office of Management and Budget (OMB) and circulars including the Uniform Guidance 45 CFT 75.
• Experience managing/reconciling financial information.
• Experience providing detailed monitoring of expenditure activities from multiple funding sources.
• Knowledge of state and federal laws, rules, and regulations related to grants procurements.
• Excellent, effective oral and written communication skills.
• Ability to work as an active, contributing team member, as well as an independent and self-motivated employee.
• Ability to manage multiple tasks and deadlines.
• A strong work ethic, exceptional customer service skills, and a positive attitude.
• Attention to detail.
• Ability to exercise discretion and maintain confidentiality.
• Experience using Microsoft Office Suite to include, but not limited to Word, Excel, Outlook, etc., Internet, and e-mail software, with emphasis on Microsoft Excel.

Skills: Ability to read, analyze, and interpret data and financial reports. Ability to respond to common inquiries or complaints from customers, vendors and regulatory agencies. Ability to effectively present information to top management.

Mathematical Skills: Ability to work with accounting concepts and financial management.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions.

Other Skills and Abilities:Excellent customer service skills.

• DEPENDABILITY & RELIABILITY: Performs all duties and assignments with or without supervision.
• COMMUNICATION SKILLS: Expresses ideas, information, and instruction in a positive and effective manner.
• TEAMWORK & COOPERATION: Works cooperatively with coworkers and supervisor. Acts as an effective team member with other employees through cooperation.
• JUDGMENT: Makes reasonable and appropriate decisions.
• ADAPTABILITY: Readily and effectively adjusts to changing ideas and activities.
• ROLE MODELING: Acts as a good role model for other employees.
• CREATIVITY: Shows imagination and innovation in solving problems.
• ATTENDANCE: Reliably reports for work as scheduled, willing to work OT when needed.
• SAFETY: Follows all safety rules and works in a safe manner.
• PRODUCTIVITY: Produces an acceptable amount of work, of sufficient quality in an appropriate amount of time.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This includes moderate physical effort consisting of occasionally lifting or moving over 35 pounds of weight.

Travel Requirement: To fulfill the responsibility of the position travel to various areas of the region is required. Employee must have a valid Missouri drivers license and availability of a motor vehicle. Overnight travel may also be required in specific areas of training, conferences, etc.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Knowledge of, and compliance with, HIPAA and 340B regulations is required. Confidentiality of COMC proprietary information is mandatory.

About COMC:

Central Ozarks Medical Center has been providing quality health care in Central Missouri since 1979. Central Ozarks Medical Centers staff members are committed to leading the way to healthier communities. COMC offers a wide range of services based on the needs of the communities we serve. We pride ourselves on offering high quality healthcare regardless of insurance status.

Our Mission

COMC is committed to leading the way to healthier communities by reducing barriers to care, ensuring access for all, and creating a positive working environment of engaged team members with a shared goal.

Our Values

At COMC, we use the following strategically anchored values to guide all our actions:

Selfless Service: We lead by example Approachable: We communicate openly

Resilient: We enable and Inspire Passionate: We promote community

Responsive: We take action Resourceful: We collaborate

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