Manager of Executive Operations & Strategic Initiatives in Hamilton

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Job DescriptionJob Description

Manager of Executive Operations & Strategic Initiatives

Job Summary:

The Manager of Strategic Initiatives provides comprehensive executive-level support to the Executive Director and Board of Commissioners and serves as the primary liaison for internal and external strategic projects. This position combines advanced administrative, project management, and analytical responsibilities, ensuring the smooth operation of executive functions and strategic initiatives. Responsibilities include oversight of general office operations, management of the Executive Director's calendar and travel logistics, facilitation of monthly Board engagement, and leadership of cross-departmental initiatives that advance the agency's strategic goals. The incumbent exercises a high degree of professionalism, confidentiality, judgment, and organizational acumen in support of the agency's mission.

Qualifications:

Bachelor's degree in Public Administration, Business Administration, Management, or a related field; or an equivalent combination of education and experience. Five (5) or more years of progressively responsible administrative, management, or executive support experience in a professional office environment. Strong organizational, written, and verbal communication skills. Demonstrated ability to manage multiple priorities, projects, and deadlines in a dynamic, fast-paced environment. High proficiency with Microsoft Office Suite, Teams, SharePoint, and project management or workflow tracking tools.

Qualifications:

Experience supporting executive-level leadership or a governing board. Prior experience in public housing, local government, or nonprofit management. Knowledge of HUD operations, public sector project management, or policy development.

Licensure of Certification Requirements:

Must possess a valid driver's license and show evidence of personal vehicle insurance with adequate liability protection.

Essential Functions of the Position:

Executive & Board Engagement

• Manage the Executive Director's Outlook calendar, coordinating internal and external meetings, travel, and event logistics.
• Prepare Board packets, coordinate monthly meeting logistics, and draft meeting summaries or follow-up communications.
• Serve as a point of contact for the Board of Commissioners, ensuring timely and professional responses to inquiries and requests.
• Assist with the preparation of presentations, reports, and correspondence for the Executive Director and Board.

Office & Administrative Management

• Oversee the daily administrative operations of the Executive Office, ensuring smooth coordination of activities and communications.
• Develop and implement systems for records management, office efficiency, and process improvement.
• Supervise or coordinate administrative staff and interns as assigned.

Strategic Initiatives & Special Projects

• Lead or support special projects and initiatives identified by the Executive Director or Board, including strategic planning, policy reviews, and organizational performance tracking.
• Coordinate cross-departmental project teams to ensure milestones are met and deliverables achieved.
• Conduct research, compile data, and prepare analytical reports or policy recommendations to inform leadership decision-making.
• Support implementation of new software, systems, and operational tools to improve agency performance.

Communications & Stakeholder Relations

• Draft executive communications, talking points, and external correspondence on behalf of the Executive Director.
• Coordinate with community partners, local government, and professional associations to advance agency initiatives.
• Represent the Executive Office in internal meetings and at community events when assigned.

General Administration

• Maintain organized and accessible digital and physical files for the Executive Office.
• Track project timelines, prepare updates, and identify opportunities for operational improvement.
• Perform other related duties as assigned.

Knowledge Of:

Public administration principles; organizational and strategic planning processes; HUD and housing authority operations; meeting management and executive scheduling; project management techniques; office systems, software, and records management standards.

Working Conditions:

Standard office environment with periodic travel to BMHA properties and training locations. Occasional evening or weekend hours required for staff or events. Ability to sit for extended periods and use standard office equipment.

This position description in no manner states or implies that these are the only duties and responsibilities to be performed by the position incumbent. My signature below signifies that I have reviewed and understand the contents of my position description.

Salary commensurate with experience. BMHA offers an excellent benefit package including medical, dental, vision, life insurance, paid vacation, sick leave, personal time, holidays, and OPERS retirement plan.

Applicants may apply via our website at www.butlermetro.org.

Butler Metro Housing Authority

Attn: Human Resources Director

4110 Hamilton-Middletown Rd

Hamilton, OH 45011-6218

NO PHONE CALLS WILL BE ACCEPTED

BMHA is an Equal Opportunity Employer

If selected, candidates will be required to complete a background check and drug screening.

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