Maintenance Project Coordinator

Job DescriptionJob DescriptionJob Overview: Opportunity for a motivated, ambitious candidate to work at a well-established, high-end condominium beach-front complex. The Maintenance Projects Coordinator will work under the supervision of the Property Manager to coordinate with Manager, Maintenance Manager, multiple contractors, engineers, front desk staff, and owners to ensure building-wide projects run smoothly and efficiently, with a minimal amount of disruption to owners.

In addition, the position includes working with the maintenance manager to ensure that all maintenance issues, repairs and upkeep of the property are executed in a timely and efficient manner. Also assists with preparing the property for storms during hurricane season. The position plays a key role in enhancing the living environment for and ensuring the property remains in top condition.

Responsibilities
For Association Building-Wide projects:

• Promote cooperation between contractors, engineers, and owners to ensure building-wide projects are completed on time and with minimal disruption to owners.
• Participate in project team meetings for Association projects.
• Communicate schedules, issues, and concerns to Manager and other project team members.
• Anticipate potential issues that could affect the project schedule and propose solutions and/or workarounds.
• Monitor and inspect work projects throughout the duration of the project.
• Keep files and calendars on project history. 
• Monitor warranties and follow up on completed work.

For unit owner projects:

• Make sure contractors are following the Beaches rules and regulations.
• Monitor renovations in individual units to ensure project is progressing as proposed in original plans.
• Provide input/suggestions/processes to improve the renovation process.

General Maintenance Duties in Conjunction with Maintenance Manager:

• Conduct regular inspections of the property, including common areas, equipment, and amenities (e.g., pool, gym, parking structures), and address maintenance issues promptly.
• Respond quickly to service requests from or Manager and prioritize issues based on urgency.
• Oversee and/or perform repairs to plumbing, electrical systems, heating/cooling systems, and general building infrastructure.
• Troubleshoot and resolve issues that impact the day-to-day function of the condominium complex.
• Ensure that repair work is completed according to industry standards and safety regulations.
• Ensure the grounds are maintained, and free of trash and debris.
• Act as a point of contact for regarding maintenance issues, providing excellent customer service, and addressing concerns in a timely and professional manner.
• Maintain open communication with the Property Manager and , ensuring that service requests and maintenance schedules are clearly communicated.
• Assist in preparing community assets for major storms, assist with immediate cleanup after major storms. 
• Troubleshoot and resolve issues that impact the day-to-day function of the condominium complex.
• Ensure that repair work outsourced to vendors is completed in keeping with condominium association regulations, and according to industry standards and safety regulations.

This job description is not intended to be all-inclusive. The employee may be required to perform other related duties as requested to meet the ongoing needs of the Association.