Logistics Coordinator in Walnut

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Job DescriptionJob Description

Astrophysics Inc. is a global leader in X-Ray security inspection systems, dedicated since 2002 to making the world safer through advanced screening technology. Our systems protect critical infrastructure in over 150 countries, serving airports, government buildings, military bases, and more. We are a fast-growing, dynamic company seeking a Logistics Coordinator to join our headquarters in City of Industry, CA.

Job Summary:

The Logistics Coordinator is responsible for coordinating the shipment of X-ray scanners and related equipment, ensuring each order is accurately documented, packaged, and delivered on time. This position ensures international and domestic shipments are completed on time, working closely with freight forwarders, internal departments, and customers to ensure efficient shipping operations.

Essential Functions:

• Prepare and review shipment documentation such as packing lists, certificates of , shippers’ letter of instructions, and other supporting documents.
• Coordinate with Production, Operations, and Service to schedule pick-ups, arrange shipments, and confirm delivery details.
• Communicate and follow up with freight forwarders and customers to ensure shipments are picked up, tracked, and delivered on time.
• Provide shipment documentation (e.g., PDFs, notarized certificates) to freight forwarders, customers, and internal departments as needed.
• Support Accounting with required shipment information for invoicing and verifying customer details for accuracy.
• Collaborate with Accounting, Production, Operations, and Service to quickly address and resolve logistics-related issues or delays.
• Obtain freight quotes and recommend transportation options to balance cost, timing, and reliability.
• Provide freight cost estimates and shipping information to Internal Sales to support bids, customer inquiries, etc.
• Prepare crate labels and ensure shipment information such as address, order number, and serial number are accurate.
• File and maintain shipping documents for easy reference and tracking.

Education and Experience:

• Associate's degree in Business Administration, Supply Chain Management, Logistics and Operations Management, or related field.
• 1-2 years of related work experience in logistics, shipping, working with freight forwarders, etc.
• Experience in a manufacturing/warehouse environment a plus.
• Familiarity with letters of credit and other shipping-related financial documents.
• Knowledge of domestic and international shipping processes and documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Position Type/Expected Hours of Work:

• Non-exempt
• Full time: 40 hours/week
• Hours: 8:00am – 5:00pm
• (Hours subject to change depending on the needs of the business.)
• Primarily based in City of Industry, may be required to occasionally work in Ontario facility 

Benefits & Perks:

• Excellent medical, dental and vision benefits
• 401K plan with 4% employer match
• 11 paid holidays, 10 PTO days
• Free donuts on Fridays, company luncheons and year end party!

Be part of a meaningful security mission with opportunities for personal and professional growth and development. Join our Astrophysics family today!

Equal Opportunity Employer

Astrophysics Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to , color, , , , , , veteran status, or . For accommodation requests, please contact Human Resources at (909) 598-5488.

Compensation details: 22-25 Hourly Wage

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