Information Coordinator (Fixed Term) in Aberdeen, Scotland

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Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

Overview

Set your course with Oceaneering, the global leader in cutting-edge technology across energy, defense, aerospace, manufacturing, and entertainment. Here, we don’t just recognize your innovative contributions—we celebrate them. Connect your skills and determination with the forefront of applied technology and thrive on solving pressing challenges. You’re not just starting a job; you’re defining a unique career journey.

So, if you’re prepared to advance your professional journey and create meaningful impacts, the future you’ve envisioned is ready and waiting with us.

Position Summary and Location 

A member of the Quality Function, the Information Coordinator will assist the business with handling all forms of information and records to internal standards and processes. As technology and business practices change over time, so too must the way Information is managed. To accommodate for this, Oceaneering aims to centralize access to Information through its Intranet in ways that promote efficiency. The Information Coordinator will assist employees with managing the lifecycle of Information and promote continuous improvement for this process as technology allows for reliable automation. 

The position is based in Aberdeen, UK. Oceaneering offers a flexible hybrid work environment. 

Duties And Responsibilities

ESSENTIAL

• Perform technical/administrative functions associated with ensuring the integrity of all Records and other structure Information being maintained. 
• Assist in the continuous improvement, maintenance, and management of the Information and Record Management System.
• Records Management: Identification and indexing of Records, among other Information, in a manner permitting appropriate access and retrieval among authorized users.
• Track the lifecycle of Records to ensure compliance with the Records Retention Policy.
• Coordinate with Legal and IT teams to properly handle and dispose of Information.
• Provide technical support to internal customers on to the Information and Record Management System.
• Plan and support the implementation of proposed changes to the Information and Record Management System, to include software configuration changes.
• Propose changes to the Records Retention Policy when discrepancies arise either with respect to the types of Records being maintained or the length of time such Records are to be held.
• Liaise with Legal and Compliance to ensure efficient application of any applicable Legal Hold.
• Provide support to internal customers by responding to questions about management of all types of Information to include Controlled Documents and how to submit through review and release process.

ADDITIONAL

• Additional duties as assigned.

Qualifications

REQUIRED 

• Associates or Bachelor’s degree . May substitute experience for degree.
• Demonstrates knowledge and effective use of the principles, practices, and procedures of document control.
• Proven experience with Web-based data application and data management.
• Demonstrable experience in design, development, and maintaining SharePoint sites, lists, document libraries, workflows, and custom applications using Power Automate and PowerApps.
• Comprehensive experience with implementing SharePoint best practices and ensuring the performance, security, and reliability of the environment.
• Time and schedule management required.

DESIRED

• Experience in configuration and data management of engineering systems,
• Enterprise Product Data Management and Product Lifecycle Management experience,
• Microsoft Office formal courses and ANSI/EIA 649.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Reporting Relationships

Reports to Information Management Lead.

Working Conditions

This position is considered OFFICE WORK which is characterized as follows.

• Almost exclusively indoors during the day and occasionally at night.
• Occasional exposure to airborne dust in the workplace.
• Work surface is stable (flat).
• Requires working indoors in environmentally controlled conditions.
• Job tasks are performed in close proximity to other people.

Physical Activity/Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  This position is considered LIGHT work.

How To Apply

Regular full-time employees who apply will be considered along with external candidates. Employees with less than six months with their current position are not eligible to apply for job postings. Please discuss your interest in the position with your current manager/supervisor prior to submitting your completed application. It is highly recommended to apply through the PeopleSoft or Oceanet portals.

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.

If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.