Import/Export Coordinator in Miami

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Job DescriptionJob DescriptionDescription:

Accounts Payable & Financial Management

• Process and reconcile accounts payable transactions related to import operations.
• Manage vendor billing relationships and obtain necessary invoice approvals.
• Reconcile general ledger accounts for import-related expenses.
• Reconcile the corporate credit card monthly by coding transactions in Concur and uploading supporting documentation.
• Resolve invoicing discrepancies by working with vendors, Accounting, and third-party billing teams.
• Maintain freight tracking in Smartsheet, including updating dates when invoices are submitted to AP.

Shipment Coordination, Customs Compliance & Records Management

• Manage end-to-end shipment movement, including tracking, submitting carrier instructions, and meeting delivery deadlines.
• Resolve missing documentation issues with factories and carriers.
• Coordinate equipment pickup/return to avoid demurrage or detention charges.
• Schedule USDA inspections and arrange fumigation services as required.
• Maintain accurate and compliant records for imports, including fumigation, holds, APHIS documentation, and laboratory results.
• Ensure all import documentation meets regulatory requirements and complies with the Customs Modernization Act.
• Track and document packages on required hold lists and coordinate release of goods from carriers or government agencies.
• Conduct Greenhouse Certification Program (GCP) audits and upload phytosanitary sticker reports to SharePoint by load or order number.
• Submit phytosanitary certificate applications for international exports.
• Maintain and renew USDA compliance agreements; monitor expiration dates and ensure ongoing compliance with USDA terms and conditions.
• Manage Import and Export CITES documentation by saving and organizing all permits, certificates, and plant material records in SharePoint.
• Ensure all CITES permits, phytosanitary certificates, customs documents, and USDA compliance records are properly maintained and audit-ready.
• Maintain organized SharePoint filing for export and compliance records.
• Document regulatory interactions, issues, and state agriculture correspondence.
• Ensure all compliance and audit documentation is organized, current, and easily accessible.
• ·Perform other duties and tasks as assigned as the position evolves and business needs develop

Requirements:

• Bachelor's degree in business administration, Supply Chain Management, Logistics, International Trade, or related field
• Advanced English Level
• 2+ years of international transportation experience
• Must reside in Santo Domingo
• Proficiency in Microsoft Excel, Outlook and Word
• High sense of urgency with the ability to set priorities and organize workload assigned in an efficient manner
• Ability to work under pressure and adhere to deadlines
• Ability to multitask and work as part of a diverse team
• Exceptional customer service and problem-solving skills
• Exceptional communication skills
• Organizational skills to manage multiple tasks to completion simultaneously

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