Hybrid Personal Assistant to Designer (Remote 2 months a year)

Job Description

A successful designer with European sensibilities is looking for a Personal Employer to assist with a variety, administrative, personal, and organizational duties. The assistant will work with the principal at her home on the Upper East Side and the studio in Long Island City. The role is hybrid-3 days in person, 2 days remote and 2 months during the winter fully remote when the principal lives overseas. There a 2 cats in the home so being an animal person a must. This is a new position.

About the Job:

• Schedule appointments, meetings and lunches - both businessand personal
• Managing and drafting correspondence
• Coordinate travel (private, commercial, business and personal) using travel agent
• Research hotels for trips
• Keep an ever-changing, busy calendar (business and personal)
• Event planning
• Pay bills
• Place orders for materials for the studio
• Research and hire seamstresses
• Assist new hires with finding housing and the visa process when needed
• Track investments and create basic spreadsheets
• Be the point of contact with accountants
• Gather info for tax returns
• Personal shopping and errands
• Oversee the work of vendors, home projects, and housekeeping
• Assist with vet appointments (2 cats)
• Research and hire vendors for home renovation projects when needed
• Make dinner reservations
• Event planning
• Coordination with staff at other properties for visits
• Be the point of contact with the management company for the residence in London
• Some off-hour availability required

About You:

• Minimum of 6 years of experience as a Personalor Executive PersonalAssistant
• BA/BS from a college or university
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Excel)
• High level of discretion and understanding of confidentiality
• Great time management
• Polished, professional demeanor
• Proactive go-getter; no task is too big or too small
• Outstanding communication skills

Salary, Reimbursement for Health Benefits, Paid Vacation

Hours: 9-5