HVAC Office worker

Job DescriptionJob DescriptionWe are currently seeking a reliable and organized office worker to join our small in-home HVAC company. This role is ideal for someone who enjoys working in a fast-paced environment, values accuracy, wants to grow with the company, and can manage day-to-day office tasks with professionalism, a positive attitude, and enjoys dogs. Needs to communicate effectively with clients and technicians at all levels. Needs to juggle multiple schedules. Staying on top of daily and long-term plans. Strong organizational skills are crucial to prevent work from piling up.

Key Responsibilities:  

1. Handle general office duties such as filing, scanning, data entry, and record keeping. 
2. Answer phones, take messages, and respond to emails in a professional manner.
3. Assist with client communications.
4. Maintain organized office systems & supplies 
5. Scheduling and dispatching technicians
6. Managing customer communications
7. Handling billing, invoicing, and payments on system programs (quick books and service fusion) 
8. Maintain inventory and make monthly payments to venders 
9. Preparing documents on word 

What we are looking for:

• Highly organized & detail oriented
• Strong verbal communication skills 
• Dependable & punctual
• Comfortable using office software (Microsoft, excel, service fusion, quick books, etc)
• Able to multitask and manage time efficiently 
• Team player
• Trustworthy and able to handle confidential information 
• Self-motivated 
• Problem solving skills 

Qualifications:

1. Prior experience in an office setting 
2. Highschool diploma 
3. Familiarity with any industry specific tools/software